Administrative Assistant

The Chronicle Of Higher Education, Inc.; Saint Joseph (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant to support a department's daily operations, including budgeting, customer service, and administrative duties.

The role involves frontline contact, handling inquiries, processing orders, supporting meetings, and coordinating events, with typical hours 8:00 am to 4:30 pm, Monday through Friday, in Saint Joseph, Missouri.

Qualifications

• High School diploma or GED required.
• One year of specialized training in administrative support.
• Three years of administrative support or related office experience.

Responsibilities

• Acts as initial contact; answers calls and emails; directs inquiries.
• Prepares and reviews reports, forms, and documents; ensures policy compliance.
• Processes purchase orders and remittance vouchers; maintains office supplies.
• Assigns and supervises student workers.
• Coordinates and publicizes departmental activities and events.
• Assists with budgeting and financial information; prepares reports.
• Performs other duties of a similar nature.

Skills

Office principles and practices

Budgeting principles

Basic mathematics

Customer service

Computer and basic office equipment

Software applications

Grammar and writing formats

Organizational skills

Problem solving

Multitasking with attention to detail

Research, preparation, and data分析

Communication with students and public

Education

High School diploma or GED

One year of specialized administrative support training

Three years administrative support experience

Job description

Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the dailyoperational management of a department, including budgeting,customer service, and administrative support duties.

Essential Duties

• Serves as initial contact, answers telephones, emails, assessesand responds to inquiries, provides appropriate information anddirection, scheduling classroom or event space, processes mail andpackages.
• Prepares and reviews reports, forms, and documents; ensurescompliance with policies and campus procedures; maintains webpages; schedules and prepares for meetings and/or specialevents.
• Processes purchase orders and remittance vouchers, maintainsoffice supplies, and collects and deposits miscellaneousmonies.
• Assigns and supervises the work of student employees.
• Serves as operational liaison to other departments, campus, andcommunity
• Assists with the development and oversight of budget andfinancial information, such as maintaining balances, researchingdiscrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmentalactivities and events, including the design of brochures,newsletters, or invitations.
• Performs other duties of a similar nature or level.

Knowledge, Skills, and Abilities

• Office principles and practices
• Budgeting principles
• Basic mathematics
• Customer service
• Computer and basic office equipment
• Software applications (some positions require knowledge ofspecific operating system and HTML )
• Grammar and writing formats
• Organizational skills
• Problem solving
• Ability to multitask with attention to detail
• Research, preparation, and analysis of data
• Communication as applied to interaction with students,coworkers, supervisor and the general public

Required Qualifications

• High School diploma or GED ; and
• One year of specialized training in administrative support or arelated field; and
• Three years of administrative support or related officeexperience

Preferred Qualifications

Physical Demands

• Sedentary Work
• Exerting up to 10 pounds of force occasionally and/or anegligible amount of force frequently or constantly to lift, carry,push, pull or otherwise move objects, including the human body.Sedentary work involves sitting most of the time. Jobs aresedentary if walking and standing are required only occasionallyand all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

• Some departments may require occasional night or eveningwork

Hours of Work

Monday – Friday 8am – 4:30pm

Posting Detail Information

Posting Number

S848P

Open Date

07/08/2026

Priority Deadline

07/15/2026

Open Until Filled

Yes