Administrative Assistant to CLevel Staff

North East Trailer Services; Burlington (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, vision benefits

401(k) with company match

Paid time off and holidays

Job summary

North East Trailer Services in Burlington, NJ is seeking an Administrative Assistant to support C-level executives, with paralegal and accounting knowledge across our trailer dealership, real estate, and property management operations.

The role requires strong organizational skills, discretion, and the ability to manage multiple tasks. Responsibilities include calendar management, document preparation, contract support, invoicing, and coordinating cross-functional projects within the group.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Paralegal certification or coursework is a plus.
• Strong proficiency in Microsoft Office Suite required.

Responsibilities

• Provide executive support: manage calendars, meetings, travel arrangements, and confidential communications.
• Assist with legal document handling, contracts, leases, and compliance activities.
• Support accounting: invoicing, expense reports, data entry, and basic bookkeeping tasks.
• Oversee office management: communications, supplies, vendor liaison, events, and special projects.
• Coordinate cross-functional project activities across trailer dealership, real estate, and property management divisions.

Skills

MS Office

Communication

Organization

Multitasking

Education

Bachelor's degree or equivalent

Paralegal certification or coursework

Tools

QuickBooks

Legal software

Job description

Job Title: Administrative Assistant to C-Level Staff
Location: Burlington, NJ (In-Person)
Reports to: CEO, President and other C-level Executives
Industry: Trailer Dealership, Industrial/Commercial Real Estate, Property Management

Position Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide top-tier administrative support to our C-level executives. The ideal candidate will possess strong administrative skills with a background in paralegal support and accounting knowledge. This role will support our group of companies, including a trailer dealership, industrial/commercial real estate, and property management, ensuring seamless operations and efficient executive workflow.

Key Responsibilities:

• Executive Support:
  • Manage executive calendars, appointments, and meetings.
  • Prepare, review, and edit documents, presentations, and reports.
  • Handle confidential information and communications with discretion.
  • Coordinate travel arrangements and itineraries for executives.
• Paralegal/Legal Support:
  • Assist with basic legal research, document preparation, and contract management.
  • Support in drafting, reviewing, and organizing legal documents such as leases, contracts, and other agreements.
  • Maintain legal files and ensure compliance with regulations for various business activities.
• Accounting/Finance Support:
  • Support accounting department with basic bookkeeping tasks including invoice tracking, expense reports, and data entry.
  • Assist in reconciling accounts, managing budgets, and preparing financial reports as needed.
  • Collaborate with finance teams to ensure timely processing of financial documents.
• Office Management:
  • Serve as the point of contact for internal and external communications.
  • Maintain office supplies, equipment, and liaise with vendors and service providers.
  • Organize company events, meetings, and special projects as assigned.
• Project Management:
  • Coordinate cross-functional initiatives within the dealership, real estate, and property management divisions.
  • Track project progress, prepare status reports, and ensure timely follow-ups with relevant teams.

Qualifications:

• Education:
  • Bachelor's degree preferred or equivalent experience.
  • Paralegal certification or relevant legal coursework is a plus.
• Experience:
  • Minimum of 3-5 years of experience as an administrative assistant, preferably in a fast-paced environment supporting senior management.
  • Experience with paralegal work, specifically contract management and compliance.
  • Familiarity with accounting principles, invoicing, and bookkeeping.
• Skills:
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • High attention to detail with the ability to manage multiple tasks and priorities.
  • Strong organizational skills with a proactive, problem-solving mindset.
• Other:
  • Ability to maintain a high level of confidentiality.
  • Knowledge of the commercial real estate industry and/or trailer dealership operations is a plus.
  • Familiarity with accounting software (e.g., QuickBooks) and legal software is advantageous.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• 401(k) with company match.
• Paid time off and holidays.