School Business Manager

Archdiocese of Miami; Northern (KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

St. Louis Catholic Covenant School in Pinecrest, Florida, a ministry of St.

Louis Catholic Parish, is seeking a full-time School Business Manager to oversee financial, HR, payroll, tuition management and administrative operations. The role reports to the Principal, collaborates with the Pastor, Finance Committee and Archdiocese of Miami, and ensures compliance with policies, GAAP, and Florida regulations while safeguarding confidential information.

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field required.
• Minimum of 5 years of progressively responsible experience in accounting, finance, or school administration.
• Experience in nonprofit, Catholic, or school environments preferred.
• Knowledge of GAAP and nonprofit accounting is preferred.
• Proficiency with tuition management and HR/payroll systems a plus.

Responsibilities

• Oversee day-to-day financial operations of the school with accurate records.
• Prepare monthly financial reports, reconciliations, GL activity, and postings.
• Collaborate with Archdiocese and accounting staff for timely reporting.
• Lead budget development and monitor variances with stakeholders.
• Manage HR, payroll, onboarding, benefits, and personnel records.
• Oversee tuition management, financial aid, and scholarship programs.
• Coordinate audits and ensure compliance with Archdiocesan policies.
• Support Principal and Pastor with financial planning and decision-making.
• Maintain confidential records and ensure compliance with laws.
• Provide administrative support and improve procedures for efficiency.

Skills

Bilingual in English and Spanish

Analytical and organizational skills

Time-management skills

Strong communication skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

FACTS

Paylocity

ConnectNow/ParishSOFT

Job description

School Faculty - High - St. Louis Catholic Covenant School

School Business Manager
Published: 10/13/2026

St. Louis Catholic Covenant School, a ministry of St. Louis Catholic Parish in Pinecrest, Florida, is seeking a full-time School Business Manager to oversee the financial, human resources, payroll, tuition management, and administrative operations of the school.

The School Business Manager is responsible for ensuring that the school's financial and administrative operations are conducted accurately, efficiently, ethically, and in accordance with the policies and procedures of the Archdiocese of Miami, the mission of St. Louis Catholic Parish, and applicable federal and state laws and regulations.

The School Business Manager reports to the Principal and works closely with the Pastor, Principal, Finance Committee, Archdiocese of Miami, faculty and staff, families, and vendors. The position serves as a key administrative and financial resource for the school and supports the Pastor and Principal in the responsible stewardship of the school's financial and administrative resources.

The successful candidate should be highly organized, detail-oriented, trustworthy, and able to manage confidential information while working effectively in a collaborative Catholic school environment.

The candidate performs all duties and responsibilities in alignment with the mission, vision, and values of St. Louis Catholic Parish, St. Louis Catholic Covenant School, and the Archdiocese of Miami.

Responsibilities:

• Oversee the day-to-day financial operations of the school, ensuring accurate and timely financial records.
• Prepare, review, and monitor monthly financial reports, reconciliations, general ledger activity, accounts receivable, accounts payable, deposits, invoices, and journal entries.
• Work closely with the Archdiocese of Miami and accounting personnel to ensure accurate and timely financial reporting.
• Review financial activity and identify discrepancies, unusual transactions, or areas requiring correction or follow-up.
• Assist the Principal and Pastor with financial analysis, forecasting, and financial decision-making related to the school.
• Prepare and monitor the school's annual operating budget in collaboration with the Principal and Finance Committee, with appropriate communication and coordination with the Pastor.
• Monitor budget-to-actual results and provide explanations and recommendations regarding significant variances.
• Prepare financial information and reports for the Finance Committee, Principal, Pastor, and Archdiocesan requirements.
• Maintain appropriate financial controls and ensure compliance with Archdiocesan policies and procedures.
• Coordinate and provide information required for audits, reviews, and other financial reporting requirements.

Human Resources and Payroll:

• Oversee the administrative aspects of school payroll in coordination with the Archdiocese and payroll provider.
• Maintain accurate and confidential employee personnel and payroll records.
• Coordinate employee onboarding, employment documentation, compensation changes, benefits, and required personnel records.
• Assist the Principal with employee-related administrative and HR matters.
• Monitor compliance with applicable employment policies, Archdiocesan requirements, and federal and state regulations.
• Coordinate annual employee benefits enrollment and serve as a resource to employees regarding payroll and benefits questions.

Tuition, Financial Aid, and Student Accounts:

• Oversee FACTS Tuition Management, including tuition accounts, fees, payments, adjustments, collections, and account reconciliation.
• Monitor student financial accounts and work with families regarding account questions, payment arrangements, and account balances.
• Administer and reconcile tuition assistance, financial aid, and scholarship awards in coordination with school administration.
• Coordinate the school's participation in Florida scholarship programs administered through AAA Scholarship Foundation and Step Up for Students (SUFS), including Family Empowerment Scholarship for Educational Options (FES-EO), Family Empowerment Scholarship for Students with Unique Abilities (FES-UA), and Florida Tax Credit Scholarship (FTC).
• Manage and monitor scholarship information and student participation through EMA (Education Market Assistant), the Step Up for Students platform used to administer and manage scholarship-related information and transactions.
• Maintain accurate records and documentation related to tuition, scholarships, financial aid, and student eligibility.
• Reconcile scholarship payments and related transactions with student accounts and the school's financial records.
• Communicate with scholarship organizations, families, and school personnel regarding scholarship funding, approvals, account adjustments, and required documentation.
• Coordinate information and documentation required for applicable Florida Department of Education and scholarship program audits.

Administrative Operations:

• Maintain accurate and confidential financial, personnel, and administrative records.
• Ensure that financial and administrative practices comply with Archdiocesan, state, and federal requirements.
• Assist with purchasing, contracts, vendor relationships, and administrative services.
• Review invoices and expenditures for proper documentation, coding, and approval.
• Coordinate financial and administrative matters with the Archdiocese of Miami and other school service providers.
• Provide financial and administrative support to the Principal, Pastor, and Finance Committee.
• Develop and maintain effective administrative procedures to improve efficiency and accuracy.
• Other duties as assigned.

Communication and Leadership:

• Serve as a professional and knowledgeable resource to the Principal, Pastor, faculty and staff, families, vendors, and Archdiocesan personnel on financial and administrative matters.
• Keep the Principal and Pastor appropriately informed of significant financial, personnel, and administrative matters.
• Handle sensitive and confidential information with discretion and sound judgment.
• Communicate financial information clearly to individuals who may not have an accounting background.
• Establish positive working relationships with school personnel and promote a spirit of cooperation and service.
• Work independently while maintaining effective communication with the Principal, Pastor, Finance Committee, and Archdiocesan personnel.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of progressively responsible experience in accounting, finance, business administration, human resources, payroll, or a related field.
• Experience in nonprofit, Catholic, or school environments is preferred.
• Strong knowledge of accounting principles and financial reporting; knowledge of Generally Accepted Accounting Principles (GAAP) and nonprofit accounting practices preferred.
• Experience with budgeting, financial analysis, reconciliations, payroll, accounts receivable, and accounts payable.
• Experience administering employee benefits and maintaining personnel records.
• Experience with tuition management and financial aid programs is preferred.
• Proficiency in Microsoft Excel, Word, and Outlook required.
• Experience with FACTS, Paylocity, ConnectNow/ParishSOFT, or similar financial and administrative systems is a plus.
• Strong analytical, organizational, problem-solving, and time-management skills.
• Excellent written and verbal communication skills.
• Bilingual in English and Spanish strongly preferred.
• Ability to work independently while collaborating effectively with the Principal, Pastor, Finance Committee, faculty and staff, families, and Archdiocesan personnel.
• Demonstrated ability to maintain accuracy, confidentiality, professionalism, and discretion.
• Strong customer service and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced school environment.
• Must be supportive of the mission and teachings of the Roman Catholic Church.

Please note: In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults,” the selected candidate for this entity must undergo a background screening through the Florida Care Provider Background ScreeningClearinghouseand be granted a determination of eligibility as a condition of employment. For more information on theClearinghouseplease visit https://info.flclearinghouse.com/ .