Administrative Assistant to Area Vice President

FCX Performance; Pittsburgh (Allegheny County); On-site; USD 36,000 - 52,000; Full time

Job summary

Applied Industrial Technologies in Pittsburgh is seeking an experienced Area Vice President Assistant to support the AVP and Operations Manager, coordinating schedules, preparing documents, and handling special projects.

You will manage calendars, arrange travel, assist with budgeting and pricing information, and provide administrative support using Microsoft Office. The role also involves assisting with HR projects and handling various administrative duties across departments.

Qualifications

• 2+ years of proven administrative assistant experience.
• High school diploma or GED.
• Solid understanding of financial and accounting concepts.
• Computer proficiency and the ability to quickly learn our ordering system.
• ERP / SAP experience, a plus.

Responsibilities

• Coordinate, plan meetings, prepare expense accounts, prepare and distribute correspondence and other business documents, prepare presentations, and manage other various administrative tasks and projects.
• Manage electronic calendars, schedule and coordinate travel plans
• Management and review of pricing.
• Collect and compile information for area sales and operations functions.
• Assist in annual budget preparation.
• Provide administrative support effectively utilizing the current version of Microsoft Office.
• Assist with special Human Resource projects as necessary.
• Order supplies and catalogs.
• Perform other duties as assigned or directed.

Skills

Administrative support

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

ERP/SAP

Job description

Administrative Assistant professionals-don't pass up this opportunity for a great new job with a global industrial distribution company by providing administrative services for an Area Vice President. Join our team at Applied Industrial Technologies! In partnership with more than 4,000 world-class manufacturers, we are an industry-leading value-added distributor of a wide variety of innovative, efficient, and reliable industrial products. Since 1923, we have been committed to always having the right part in stock and always getting it to the customer when they need it. We are currently seeking an experienced Area Vice President Assistant to help us to maintain that commitment as we continue to grow.

Job Responsibilities

As an Area Vice President Assistant, you will interface with all functional departments as needed, providing analytical research and planning and the coordination of all area training. This is a multi-aspect role that encompasses both supporting the Area Vice President and the Operations Manager and Regional Managers as directed by the AVP.

Your Specific Duties In This Role Will Include

• Coordinate, plan meetings, prepare expense accounts, prepare and distribute correspondence and other business documents, prepare presentations, and manage other various administrative tasks and projects.
• Manage electronic calendars, schedule and coordinate travel plans
• Management and review of pricing.
• Collect and compile information for area sales and operations functions.
• Assist in annual budget preparation.
• Provide administrative support effectively utilizing the current version of Microsoft Office.
• Assist with special Human Resource projects as necessary.
• Order supplies and catalogs.
• Perform other duties as assigned or directed.

Position Requirements

As an Area Vice President Assistant, you must be a strong independent worker with strong administrative, project management, and Microsoft Office experience. You should also be highly detail-oriented with solid analytical and problem-solving skills. It is also important that you display excellent verbal and written communication, interpersonal, and negotiation skills as well as the ability to establish rapport and build solid relationships with service staff and a wide variety of customers.

Specific Qualifications For The Role Include

• 2+ years of proven administrative assistant experience
• High school diploma or GED
• Solid understanding of financial and accounting concepts
• Computer proficiency and the ability to quickly learn our ordering system
• ERP / SAP experience, a plus

Founded in 1923, Applied Industrial Technologies (NYSE: AIT) is a leading value-added distributor and technical solutions provider of industrial motion, fluid power, flow control, automation technologies, and related maintenance supplies. Our leading brands, specialized services, and comprehensive knowledge serve MRO and OEM end users in virtually all industrial markets through our multi-channel capabilities that provide choice, convenience, and expertise.

Applied Industrial Technologies is built on a philosophy that puts people first. We are an equal opportunity employer, and we are committed to a workforce in which we enforce fair treatment and provide growth opportunities for everyone. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.