Administrative Assistant- Part Time

Merakey; Hummelstown (Dauphin County); On-site; USD 18,000 - 26,000; Part time

Job summary

Merakey is seeking a Part-Time Administration Assistant for our location in Hummelstown, PA. Pay is $16/hr. The role involves reception, records management, and general secretarial duties under the Program Directors.

We value accuracy, discretion, and a proactive team approach. You will greet visitors, route calls, schedule appointments, and process medical records requests while maintaining compliance and confidentiality.

Qualifications

• Minimum 1 year experience in an office setting.
• Typing speed of 50–60 wpm.
• Proficient with Microsoft Office applications.
• Strong organizational skills and attention to detail.
• Familiarity with telephone systems and their operation.

Responsibilities

• Greet visitors and answer phones, routing appropriately.
• May schedule routine appointments using an electronic calendar.
• File and store medical records, ensuring proper chart order.
• Process requests for copies of records with proper authorization.
• Audit and archive documents per policy and procedures.
• Data entry, filing and faxing as needed.
• Maintain confidentiality of information and respond to staff inquiries.

Skills

Typing 50-60 wpm

Microsoft applications

Organization skills

Telephone system knowledge

Education

High school diploma or GED

Job description

Position Type

Part-Time

Work Schedule

Scheduled Per Program

Description

Location: Hummelstown, PA

Pay: $16/hr.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking aPart-Time Administration Assistantto join our team at our location inHummelstown, PA.

The duties of the Receptionist involve all telephone switchboard activities, receiving visitors and assisting in performing secretarial duties as needed. Work is performed under the supervision of the Program Director, and Assistant Program Director.

Duties may be focused on one or more areas of job category responsibilities. Please review all the following to determine applicability.

Reception

• Greet visitors and answer phones, routing appropriately, while demonstrating professionalism.
• May schedule routine appointments using an electronic calendar.
• Accounts for the return of medical records from authorized users verify the correct chart order before re-filing.
• Files medical records into permanent, secondary, and off-site storage locations, as indicated. May retrieve records from off-site storage.
• Processes all requests for photocopies of medical records and other items, as received from the billing staff and Supervisor. Ensures proper written consumer authorization is received for each request and is filed with the medical record.
• Audits work to ensure that all original documents are archived per policy and procedures
• Accurately and efficiently scans import tag and file participant claims and other documents in the agency’s electronic storage database application in a timely manner complying with company standards and legal regulations, if applicable
• Perform miscellaneous job-related duties as requested including but not limited to data entry, filing and faxing documents.
• Responds accurately and courteously to staff inquiries. Research and resolve discrepancies and follow up as needed.
• Refrains from disclosing or revealing confidential information to any person, except as specifically necessary for the staff member to perform his or her job duties.
• Performs other duties as assigned.

Merakey is proud to be an Equal Opportunity Employer!

We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status.

Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply.

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey.

Merakey strictly follows a zero-tolerance policy for abuse.

Requirements

The Ideal Candidate for this position would have the following:

• High school or GED required
• Minimum 1 year experience in office
• Typing 50-60 wpm
• Skills in Microsoft
• Good Organization Skills
• Knowledge of telephone system and its operations

Who We Are

Our Services

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Employer Privacy Policy

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.

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