Administrative Assistant

Merakey; East Freedom (PA); On-site; USD 23,000 - 26,000; Full time

Job summary

Merakey is seeking an Administrative Assistant for our school in East Freedom, PA. This full-time role runs Monday–Friday, 8a–4p, and involves providing administrative support to a licensed private academic school serving students with specialized educational and behavioral needs.

You will perform reception tasks, manage records and documentation, support the operations director, teachers, and staff, and handle data entry and miscellaneous duties as needed.

Qualifications

• High School Diploma or equivalent.
• Highly organized with good interpersonal skills.
• Proficient with computers and the Microsoft Office suite.
• 1-3 years of experience as an Administrative Assistant or related position preferred.

Responsibilities

• Greet visitors and answer phones, routing appropriately.
• Schedule routine appointments using an electronic calendar.
• File maintenance and management of medical records as applicable.
• Process requests for copies of medical records and ensure proper authorization.
• Audit and archive documents per policy and procedure.
• Data entry, filing, and faxing as needed.
• Respond to staff inquiries and resolve discrepancies.

Skills

Highly organized

Interpersonal skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Description

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking an Administrative Assistant to join our team at our school in East Freedom, PA.

Earn up to $17.75 hour. This is a full time position Monday- Friday 8a-4p

Provide all aspects of administrative support to a licensed, private academic school that caters to the specialized educational and behavioral needs of students. This person will handle projects of all sizes and support the operations director as well as teachers and support staff as needed.

POSITION DETAILS and DUTIES

• Duties may be focused on one or more areas of job category responsibilities. Please review all the following to determine applicability.
• Reception
• Greet visitors and answer phones, routing appropriately, while demonstrating professionalism.
• May schedule routine appointments using an electronic calendar.
• File Maintenance
• Accounts for the return of medical records from authorized users verify the correct chart order before re-filing.
• Files medical records into permanent, secondary, and off-site storage locations, as indicated. May retrieve records from off-site storage.
• Processes all requests for photocopies of medical records and other items, as received from the billing staff and Supervisor.
• Ensures proper written consumer authorization is received for each request and is filed with the medical record.
• Audits work to ensure that all original documents are archived per policy and procedures
• Accurately and efficiently scans import tag and file participant claims and other documents in the agency’s electronic storage database application in a timely manner complying with company standards and legal regulations, if applicable
• Perform miscellaneous job-related duties as requested including but not limited to data entry, filing and faxing documents.
• Responds accurately and courteously to staff inquiries. Research and resolve discrepancies and follow up as needed.
• Refrains from disclosing or revealing confidential information to any person, except as specifically necessary for the staff member to perform his or her job duties.
  Performs other duties as assigned.

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer!

We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

Qualifications

Our ideal candidate will possess the following skills: Must possess a High School Diploma or equivalent.
Highly organized individual with good interpersonal skills.
Ability to use computer and Microsoft products.
1-3 Years of experience as an administrative assistant or related position preferred.