Administrative Assistant - Philadelphia, PA

Merakey; Philadelphia (Philadelphia County); On-site; USD 26,000 - 36,000; Part time

Benefits offered by this job

DailyPay

Retirement plan

EAP access

Well-being platform

Employee discounts

Online learning

Job summary

Merakey is seeking an Administrative Assistant for the Behavioral Health Urgent Care team in Philadelphia, PA. This part-time, first shift role supports triage, documentation, and aftercare planning in a non-emergency walk-in center.

Responsibilities include maintaining medical records in the EHR system and assisting clinical, quality, and administrative functions to ensure accurate, timely documentation. A high school diploma or equivalent is required, with office admin certification a plus.

Qualifications

• High school diploma or equivalent; additional office admin certification is a plus.
• Experience in administrative support roles, preferably in healthcare or behavioral health.
• Familiarity with EHR systems and Microsoft Office.

Responsibilities

• Manage and maintain medical records in accordance with policies and regulations.
• Support clinical, quality and administrative functions with timely, accurate documentation in the EHR.

Skills

Administrative support

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Electronic health records (EHR)

Microsoft Office Suite

Job description

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do.

We seek anAdministrative Assistantto join our Behavioral Health Urgent Care (BHUCC) team inPhiladelphia, Pa.This posting isPart-Time, First Shift (Monday, Tuesday, Wednesday - 10:30am - 7:00pm EST).

Earn $22.61/hr.!

We are a mental health urgent care/walk-in center for adults in need of same-day care that is not an emergency in Philadelphia. We serve individuals experiencing emotional distress, mental health concerns, and/or substance use concerns. Individuals will participate in triage, resolution-focused services, and aftercare planning to prepare for long-term recovery and connection to ongoing care. We serve individuals regardless of income or insurance status. Our services do not replace the need for ongoing mental health care; rather, we aim to reduce avoidable visits to crisis centers and emergency rooms by helping people get the care they need when they need it.

Position Details

The Administrative Assistant is responsible for managing and maintaining medical records in accordance with organizational policies, quality standards, and regulatory requirements. This role supports clinical, quality, and administrative functions by ensuring timely, accurate, and complete documentation within the electronic health record system.

Benefits

• DailyPay -- access your pay when you need it!
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• Voluntary limited benefits offered through the American Worker. Offerings include limited* medical, dental, vision, disability and life insurance. (*not a substitute for major medical insurance)
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Enjoy our On the Goga well-being platform, featuring self-care tools and resources.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey.

Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

The ideal candidate will possess the following qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus
• Previous experience in administrative support roles, preferably in a healthcare or behavioral health setting
• Familiarity with electronic health records (EHR) systems and office software (e.g., Microsoft Office Suite)
• Good communication and interpersonal skills to interact with clients and colleagues professionally
• Effective time management