Administrative Assistant (Temporary)

Shelby American, Inc.; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

Sanctuary for Families is seeking an Administrative Assistant for a 30-day temporary position in New York. The role involves supporting the Director with office management and purchasing tasks, requiring an Associate's Degree and prior office experience. Ideal candidates will have strong communication skills and familiarity with Microsoft Office.

Benefits

Employee Assistance Program (EAP)

Sick time off

Qualifications

• Minimum of one year work experience in a busy office.
• Strong verbal and written communication skills.
• Fluency in both English and Spanish a plus.

Responsibilities

• Perform data entry of new purchased items into accounting software.
• Take inventory of the Food Pantry and order necessary items.
• Receive and distribute ordered items and check against packing list.

Skills

Communication

Interpersonal skills

Detail oriented

Self-motivated

Education

Associate's Degree

Tools

Microsoft Office

Fund E-Z software

Job description

Description

About Us

Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

Position Overview

The Administrative Assistant will assist the Director of Administration and Purchasing to ensure the effective and efficient management of the office management and purchasing functions of the agency. Responsible for performing various tasks and duties to assist in the day-to-day upkeep and efficient workflow within the Manhattan Office. Please note this is a 30-Day temporary work assignment.

Responsibilities

• Receive and distribute ordered items as well as checking against the packing list.
• Type purchase orders for the Finance Department.
• Perform data entry of new purchased items into accounting software.
• Inventory and replenish office supplies and printer toner supply
• Take inventory of the Food Pantry and orders food, personal care and other related items as necessary.
• File purchasing and office administration documents including but not limited to: Purchase orders, packing slips, service tickets, work orders and monthly statistic/usage reports.
• Gather and report monthly copier usage to the Finance Department and photocopier company.
• Perform any other department or agency related duties or special projects as directed.

Organization Relationships

• Member of the Operations and Administration team.
• Works closely with Accounts Payable.

Requirements

• Associates Degree required.
• Minimum of one year work experience in a busy office.
• Strong verbal and written communication skills.
• Strong interpersonal skills.
• Self-motivated.
• Detail oriented.
• Familiarity with Microsoft Office, including Outlook, Word and Excel.
• Familiarity with Fund E-Z software a plus.
• Fluency in both English and Spanish a plus.

Budgeted Salary: $26.87 - $29.68 per hour; based on relevant experience

Work position is Full-time Temporary ; Hourly/ Non-Exempt

Work schedule is currently In-person; must be able to meet job location schedule obligations

Benefits:

• Employee Assistance Program (EAP)
• Sick time off (in accordance with on NYS Sick & Safe Law)

Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.

Survivors of gender-based violence are strongly encouraged to apply.