Administrative Assistant TEMP

4LEAF, Inc.; Kahului (HI); On-site; USD 35,000 - 45,000; Full time

Job summary

A multi-discipline engineering firm is seeking an entry-level Administrative Assistant in Kahului, Hawaii. Responsibilities include providing clerical support, managing the internal file system, and assisting with projects in a collaborative environment. The ideal candidate should be proactive, detail-oriented, and possess excellent communication skills. This full-time position offers a dynamic work setting within an established company dedicated to supporting both public and private clients.

Qualifications

• Able to work independently and collaboratively.
• Comfortable working in a fast-paced environment.
• Experienced in clerical and administrative functions.

Responsibilities

• Perform clerical and administrative functions for Maui office staff.
• Organize the department's internal file system.
• Guide and train other clerical support personnel.
• Communicate with all 4LEAF personnel and clientele.
• Manage internal calendar for appointments and meetings.
• Monitor office supplies and equipment inventory.

Skills

Excellent communication skills

Multi-tasking

Attention to detail

Organizational skills

Team player

Job description

4LEAF is a multi‑discipline engineering firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, engineering, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients.

Job Description

The position works both independently and collaboratively completing an array of administrative support related duties, such as; calendaring, agenda and meeting management, organizing our internal file system, and assists with projects and reports in a professional manner. The Administrative Assistant must be a highly resourceful team‑player, who is comfortable working in a fast‑paced environment, has excellent communication skills, fantastic at multi‑tasking, great attention to detail, and be highly organized.

Responsibilities

• Performs a variety of general clerical and administrative functions and special projects for our Maui office staff.
• Assist with organizing the department’s internal file system.
• Assist in guiding, training and directing the work of other clerical support personnel.
• Communicates with all 4LEAF personnel and our clientele.
• Maintain and utilize internal calendar to make and confirm appointments, meetings, trainings, workshops, etc.
• Monitor and maintain inventory for any necessary office supplies or equipment.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative
• Construction

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