Administrative Assistant | Asset Management

Weitzman; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Company holidays and generous PTO

Employer paid life insurance

Medical, vision, and dental insurance

401k match

Tuition reimbursement

Free on-site gym

Free on-site secured parking

Referral bonus program

Learning and development classes

Monthly social events

Free on-site secured parking

Free on-site gym

Job summary

A leading real estate company is seeking an on-site Administrative Assistant for its Dallas | Uptown office. This role involves providing support to the Asset Management team, managing documents, and coordinating tasks across different projects. Candidates should ideally have experience in retail commercial real estate, possess strong organizational and communication skills, and be proficient in Microsoft Office. The position offers competitive compensation and a range of benefits including 401k match and generous PTO.

Qualifications

• Previous retail commercial real estate and lease preparation experience is strongly preferred.
• Dependable, proactive, and able to manage multiple priorities and deadlines.
• High level of professionalism is required.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide general administrative support to the Asset Management team.
• Initiate workflow for leases and ensure all required documents are received.
• Maintain, generate, and distribute various reports and spreadsheets.
• Code and submit invoices and expense reports for approval.
• Arrange and coordinate meetings and create or update presentations.

Skills

Detail-oriented

Organizational skills

Customer service mindset

Excellent written and verbal communication

Proficient in Microsoft Office Suite

Tools

Microsoft Office

Job description

Weitzman is seeking an Administrative Assistant for our Dallas | Uptown office. This is an on‑site position assisting the Asset Management team with responsibilities associated with the performance and operational efficiency of the Dallas | Fort Worth joint venture portfolio. Our newly remodeled office space showcases incredible views of the Uptown skyline, easy access to Katy Trail, free on‑site gym and free on‑site secured underground parking.

Responsibilities

• Provide general administrative support to the Asset Management team, including preparing and sending correspondence, copying, scanning, and document | file management.
• Initiate workflow for leases, which includes ensuring receipt of all required documents, thoroughly reviewing documents to identify questions and/or missing information, following up as needed until all information is received, and then extracting and keying data into the workflow application.
• Maintain, generate, and distribute various reports and spreadsheets.
• Code and submit invoices and expense reports for approval.
• Arrange and coordinate meetings, reserve conference rooms, and create or update presentations or other material as needed.
• Research and compile information as requested.
• Promptly and efficiently screen calls, relay messages, and assist with inquiries.
• Special projects and other duties as needed.

Qualifications

• Previous retail commercial real estate and lease preparation experience is strongly preferred.
• Dependable, proactive, detail‑oriented, organized, and able to manage multiple priorities and deadlines.
• High level of professionalism with excellent written and verbal communication skills.
• Team player with a customer service mindset.
• Proficient in Microsoft Office Suite.

Benefits

• Competitive compensation
• Company holidays and generous PTO
• Employer paid life insurance and long‑term disability coverage
• Medical, vision, and dental insurance
• Health Savings (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401k match
• Tuition reimbursement
• Referral bonus program
• Learning and development classes
• Monthly social events
• Free on‑site secured parking
• Free on‑site gym

Visit our website at www.weitzmangroup.com or follow us on LinkedIn, Facebook, and Twitter @WeitzmanTexas for other employment opportunities.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER.