Administrative Assistant (SY 26-27)

Cunniff Elementary School; Watertown (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

Cunniff Elementary School in Watertown, MA is seeking an Administrative Assistant to support the principal and school operations. The role is full-time, year-round, with responsibilities spanning scheduling, data entry, communications, and guest reception.

Ideal candidates have at least an Associates degree, strong organizational skills, and proficiency in PowerSchool and Google Suite. This position emphasizes confidentiality and teamwork with staff and families.

Qualifications

• Excellent interpersonal and communication skills.
• Associates Degree or higher.
• Extremely organized, detail-oriented, and confidential.
• Strong communication and resource sharing abilities.

Responsibilities

• Assist Principal with scheduling and managing calendar.
• Type and proofread word-processed materials.
• Produce weekly newsletters for the principal.
• Serve as reception for visitors and answer calls.
• Implement security protocols for visitors using the front door.
• Coordinate attendance and enrollment data entry.
• Assist in creating master schedules and reports.
• Manage records and paperwork for compliance.
• Maintain confidentiality and liaison with parents/community.
• Support office staff during high-demand periods.

Skills

Interpersonal skills

Communication skills

Organizational skills

Confidentiality

PowerSchool knowledge

Bilingual (Spanish/Portuguese)

Microsoft Office

Google Suite

PowerSchool

Education

Associates degree or higher

Tools

Microsoft Office

Google Suite

PowerSchool

Job description

Administrative Assistant (SY 26-27)

Watertown Public Schools Cunniff Elementary School - Watertown, Massachusetts Open in Google Maps

This job is also posted in Watertown Public Schools (MA)

Job Details

Job ID: 5967406
Application Deadline: Nov 02, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Position:Administrative Assistant

Position Type:Full-time1.0 FTE, 12-month position, 37.5 hours per week - Benefit eligible

Department:Primary

Location:Cunniff Elementary School

Reports to:Principal

Affiliation:SEIU Local 888 Administrative Assistants Association

Salary range: Per SEIU Local 888 collective bargaining agreement

General Description:

The Administrative Assistant p rovides efficient office administration to the school principal through the performance of administrative tasks assigned by the principal. Maintains accurate records through timely data entry. Acts as the primary coordinator of office processes and operations with sensitivity to confidential data and thorough ability to work on several tasks. Performs clerical duties according to standard office procedures requiring a degree of decision and knowledge of the function of the school.

• Assists the Principal in scheduling and management of Principal’s schedule
• Assists in typing and proofing word-processed materials
• Produce weekly newsletters for principal’s review
• Keeps the Principal informed, and assists and works cooperatively with the Principal in school-related matters.
• Primary person in the reception of guests including answering and routing of telephone calls
• Implements security protocols in buzzing visitors in through the front door and processing them using the Raptor Visitor Management System.
• Arrange substitute coverage/assignments usingFrontline
• Collect and manage weekly time sheets
• Coordinates students and teacher attendance processing including data entry and notification, including but not limited to biographical data, withdrawals, scheduling, and enrollment, as requested.
• May assist in creating the master teaching schedule and classroom assignments.
• Assists in the creation of all records, and other paperwork as required by the School Committee, the State Department of Education, and the Federal Government, or paperwork that may be appropriate to the school’s administration.
• Maintains parent guardian records, as requested.
• Assists Principal and other district supervisors with accounting responsibilities including the data entry of purchase orders and requisitions.
• Sort and route mail to appropriate recipients within the school.
• Order and dispense school supplies, as requested.
• Performs data entry of student records including but not limited to biographical, confidential information, enrollment, withdrawal, and scheduling information, as requested.
• Assists in student funds transfers.
• Assists the Principal in coordinating the delivery of all state and federally funded compensatory education services.
• Enters data on individual student records and reports of pupil progress, as requested.
• Maintains high standards of confidentiality and accuracy.
• Acts as liaison for parents and other community members for the school.
• Assists parents/community members in finding answers to questions.
• Cooperates with other district personnel regarding the custodial and maintenance operations of the school building and grounds and such related services as cafeteria and transportation.
• Assists Principal in fire and other emergency drills as required by law and School Committee policy.
• Maintains a high level of personal integrity, confidentiality, and a strong work ethic.
• Maintains general levels of support for other office personnel in the assigned area when there are short-term absences or persons are away from their desks.
• Assists other office personnel in periods of high demand and/or other emergent requests for cooperative support.
• Performs other duties and assumes such other responsibilities that may be assigned by the Building Principal or his/her designee or as required by law, code, regulation, or School Committee policy.

Qualifications:

• Excellent interpersonal and communication skills
• Education typically gained through attainment of Associates Degree or higher
• Must be extremely organized, detail-oriented, and able to maintain confidentiality.
• Must have well-established communication skills and the ability to share information and resources appropriately.
• Spanish/Portuguese language skills preferred.
• Willing to adjust to the changing needs of the school, with the flexibility to meet those work needs and demands.
• Must be a self-starter and have the ability to work with minimal supervision and direction.
• Must be able to work cooperatively with others to achieve common district goals.
• Must have a general pleasant demeanor and a respectful attitude towards employees at all levels of the school.
• Working knowledge of office applications including Word, Excel, Google suite and the student information system (preferably PowerSchool).

Physical Demands:

• Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.

Equal Opportunity Employer Watertown Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Position Type: Full-Time

Contact Information

• Julia MacEwan , Principal
• Cunniff Elementary School
• Phone: [phone]
• Email: [e-mail]