Administrative Assistant, Strategic Alliances

Foundation-For-the-Ni; North Bethesda (MD); On-site; USD 58,000 - 68,000; Full time

Job summary

The Foundation for the National Institutes of Health (FNIH) is seeking an Administrative Assistant in North Bethesda, MD to support the Strategic Alliances and Translational Sciences divisions. You will manage calendars, prepare documents, and assist with travel, expenses, and donor communications.

Ideal candidates will have 2–4 years of administrative experience, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat Pro.

Qualifications

• Associate degree or comparable experience.
• 2–4 years of administrative support experience with scheduling, calendar management, and meeting support.
• Solid writing and proofreading skills.
• Ability to handle multiple interruptions and priorities.

Responsibilities

• Manage calendars and schedule internal and external meetings and teleconferences.
• Organize for meetings, gather documents, and handle logistics.
• Draft and format communications (letters, agendas, memos, reports).
• Reconcile expenses and prepare invoices and wires.
• Assist with donor acknowledgement letters for contributions.
• Prepare, edit, and manage PowerPoint presentations.
• Coordinate travel arrangements for staff.
• Provide information to callers and visitors in a courteous manner.
• Organize and maintain physical and electronic records.
• Demonstrate understanding of FNIH policies and procedures.

Skills

Calendar management

Meeting coordination

Written communication

Multi-tasking

Prioritization

Education

Associate degree

Tools

Adobe Acrobat Pro

Microsoft Office

PowerPoint

Excel

Outlook

Raiser’s Edge

SmartSheet

Blackbaud Financial Edge

Job description

The Foundation for the National Institutes of Health (FNIH) is seeking an Administrative Assistant in North Bethesda, MD to support the Strategic Alliances and Translational Sciences divisions. You will manage calendars, prepare documents, and assist with travel, expenses, and donor communications.

Ideal candidates will have 2–4 years of administrative experience, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat Pro.