Administrative Assistant

Foundation-For-the-Ni; North Bethesda (MD); On-site; USD 58,000 - 68,000; Full time

Job summary

The Foundation for the National Institutes of Health (FNIH) is seeking an Administrative Assistant in North Bethesda, MD to support the Strategic Alliances and Translational Sciences divisions. You will manage calendars, prepare documents, and assist with travel, expenses, and donor communications.

Ideal candidates will have 2–4 years of administrative experience, strong writing skills, and proficiency with Microsoft Office and Adobe Acrobat Pro.

Qualifications

• Associate degree or comparable experience.
• 2–4 years of administrative support experience with scheduling, calendar management, and meeting support.
• Solid writing and proofreading skills.
• Ability to handle multiple interruptions and priorities.

Responsibilities

• Manage calendars and schedule internal and external meetings and teleconferences.
• Organize for meetings, gather documents, and handle logistics.
• Draft and format communications (letters, agendas, memos, reports).
• Reconcile expenses and prepare invoices and wires.
• Assist with donor acknowledgement letters for contributions.
• Prepare, edit, and manage PowerPoint presentations.
• Coordinate travel arrangements for staff.
• Provide information to callers and visitors in a courteous manner.
• Organize and maintain physical and electronic records.
• Demonstrate understanding of FNIH policies and procedures.

Skills

Calendar management

Meeting coordination

Written communication

Multi-tasking

Prioritization

Education

Associate degree

Tools

Adobe Acrobat Pro

Microsoft Office

PowerPoint

Excel

Outlook

Raiser’s Edge

SmartSheet

Blackbaud Financial Edge

Job description

Administrative AssistantNorth Bethesda, MD 20852Position Type: Full TimeSalary Range: $58,000.00 - $68,000.00 Salary/yearDescriptionThe Foundation for the National Institutes of Health (FNIH) is seeking a highly organized and proactive Administrative Assistant to support the Strategic Alliances and Translational Sciences divisions, a passionate team of professionals building and managing multi-million-dollar research programs to develop new ways to prevent and treat diseases.This role is ideal for someone who enjoys managing multiple priorities, collaborating with diverse stakeholders, and contributing to innovative research partnerships that advance human health. The Administrative Assistant will provide administrative and operational support to both divisions, assist with cross-functional initiatives, and perform key support functions for the leadership of the Strategic Alliances division.ESSENTIAL FUNCTIONSManage calendars and schedule internal and external in-person and virtual meetings and teleconferences. Organize and prepare for meetings, including gathering documents and attending to meeting logistics.Interact with high-level external administrative personnel and their scientific research principals at NIH, FDA, biopharmaceutical companies, academic institutions, non-profits and other organizations involved in improving human health.Draft and produce properly formatted communications, including letters, agendas, memos, reports and other documents.Help reconcile expenses monthly and prepare invoices and check/wire transfer requests.Assist with donor acknowledgement letters for project contributions.Help prepare, edit, and manage PowerPoint presentations, integrating slides from a variety of authors.Coordinate travel arrangements as necessary for staff.Provide information and assistance to callers and visitors in a courteous and professional manner.Organize and maintain various physical and electronic records and documents.Establish and Consistently demonstrate an understanding of FNIH Policies and ProceduresAssociate degree or comparable experience as evidence of a broad education, and 2-4 years of administrative support experience with scheduling, calendar management, meeting support, and etc.An ability to deal with diverse situations and people in a courteous and professional manner.Solid writing and communication skills are a must, including an ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.Ability to handle multiple interruptions and adjustments to priorities throughout the day.Strong organizational skills and ability to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.Proficiency with Adobe Acrobat Pro and Microsoft Office including Word, Excel, Outlook, and PowerPoint.Ability to integrate into and support a positive, collegial and professional team environment is essential.Familiarity with Blackbaud databases (Financial Edge and Raiser’s Edge) and/or SmartSheet (or similar work management software) is a plus.At FNIH we are committed to living our core values every day. If you are excited about this role and the work of the Foundation, but your experience doesn’t align perfectly with all the qualifications in the job description, we encourage you to apply nonetheless. You may be just the right candidate for this or other roles at FNIH.Compensation details: 58000-68000 Yearly SalaryPI7d510b40cd84-25404-41457401