Administrative Assistant - Staffing & Onboarding

urban outffiters; Gap (PA); On-site; USD 40,000 - 42,000; Full time

Job summary

FOCUS Workforce Management is seeking an Administrative Assistant to support daily staffing and office operations. The role involves handling data entry, scheduling, and filing, while communicating with employees and management in a fast-paced setting. Strong organizational and detail-oriented skills are essential.

The position supports recruiting, onboarding, and handling confidential information. Bilingual English/Spanish is a plus, with pay between $19 and $20 per hour, and a Monday–Friday

Qualifications

• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office and basic computer systems.
• Bilingual English/Spanish is a plus.

Responsibilities

• Provide administrative and clerical support to the staffing team.
• Assist with data entry, filing, scheduling, and maintaining accurate records.
• Answer phone calls, respond to emails, and assist with employee questions.
• Support recruiting, onboarding, and new-hire paperwork.
• Maintain employee and staffing records while protecting confidential information.
• Assist with attendance tracking, call-offs, and schedule updates.
• Communicate with employees, candidates, supervisors, and client contacts.
• Prepare reports, trackers, and staffing updates.
• Assist with interviews, orientations, and other staffing activities.
• Ensure daily administrative tasks are completed accurately and on time.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Microsoft Office

Tools

Microsoft Office Suite

Job description

FOCUS Workforce Management is seeking an Administrative Assistant to support daily staffing and office operations. The role involves handling data entry, scheduling, and filing, while communicating with employees and management in a fast-paced setting. Strong organizational and detail-oriented skills are essential.

The position supports recruiting, onboarding, and handling confidential information. Bilingual English/Spanish is a plus, with pay between $19 and $20 per hour, and a Monday–Friday