Admin

urban outffiters; Gap (PA); On-site; USD 40,000 - 42,000; Full time

Job summary

FOCUS Workforce Management is seeking an Administrative Assistant to support daily staffing and office operations. The role involves handling data entry, scheduling, and filing, while communicating with employees and management in a fast-paced setting. Strong organizational and detail-oriented skills are essential.

The position supports recruiting, onboarding, and handling confidential information. Bilingual English/Spanish is a plus, with pay between $19 and $20 per hour, and a Monday–Friday

Qualifications

• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office and basic computer systems.
• Bilingual English/Spanish is a plus.

Responsibilities

• Provide administrative and clerical support to the staffing team.
• Assist with data entry, filing, scheduling, and maintaining accurate records.
• Answer phone calls, respond to emails, and assist with employee questions.
• Support recruiting, onboarding, and new-hire paperwork.
• Maintain employee and staffing records while protecting confidential information.
• Assist with attendance tracking, call-offs, and schedule updates.
• Communicate with employees, candidates, supervisors, and client contacts.
• Prepare reports, trackers, and staffing updates.
• Assist with interviews, orientations, and other staffing activities.
• Ensure daily administrative tasks are completed accurately and on time.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Microsoft Office

Tools

Microsoft Office Suite

Job description

Admin Position Summary

FOCUS Workforce Management is seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily staffing and office operations. The ideal candidate is comfortable working in a fast-paced environment, communicating with employees and management, and handling multiple priorities.

Key Responsibilities

• Provide administrative and clerical support to the staffing team.
• Assist with data entry, filing, scheduling, and maintaining accurate records.
• Answer phone calls, respond to emails, and assist with employee questions.
• Support recruiting, onboarding, and new-hire paperwork.
• Maintain employee and staffing records while protecting confidential information.
• Assist with attendance tracking, call-offs, and schedule updates.
• Communicate with employees, candidates, supervisors, and client contacts.
• Prepare reports, trackers, and staffing updates.
• Assist with interviews, orientations, and other staffing activities.
• Ensure daily administrative tasks are completed accurately and on time.
• Perform other duties as assigned.

Pay: $19–$20/hour

Schedule: Monday–Friday 8Am to 5Pm

Qualifications

• Previous administrative, staffing, recruiting, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office and basic computer systems.
• Ability to handle confidential information professionally.
• Bilingual English/Spanish is a plus.

Ideal Candidate

The ideal candidate is dependable, professional, organized, and team-oriented, with strong communication skills and the ability to stay organized while managing multiple responsibilities.