Administrative Assistant-Sr

Diversityminnesota; Minneapolis (MN); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to provide essential administrative support to senior leaders. This role involves managing appointment calendars, handling correspondence, and maintaining filing systems, all within a dynamic healthcare environment. The ideal candidate will possess strong organizational and communication skills, ensuring smooth operations within the department. With a commitment to diversity and inclusion, this organization offers a supportive workplace where your contributions will be valued. If you're ready to take on a rewarding role in a fast-paced setting, this opportunity is perfect for you.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Retirement Plan

Fringe Benefits

Qualifications

• 3+ years of experience in an office setting or 1 year with specialized training.
• Proficient in MS Office Suite and able to maintain filing systems.

Responsibilities

• Provide administrative support to senior leaders and departments.
• Manage appointment calendars, handle correspondence, and take meeting minutes.
• Greet visitors and respond to inquiries professionally.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

MS Office Suite

Confidentiality

Education

High School Diploma or GED

Job description

About Children's Minnesota

Children's Minnesota is one of the largest pediatric health systems in the United States and the only health system in Minnesota dedicated exclusively to children, from before birth through young adulthood. An independent, not-for-profit organization since 1924, Children's Minnesota operates two hospitals, nine primary care clinics, multiple specialty clinics, and seven rehabilitation sites across the Upper Midwest. Recognized as The Kids Experts in our region, we are regularly ranked by U.S. News & World Report as a top children's hospital. Find us on Facebook @childrensminnesota or on Twitter and Instagram @childrensmn. Visit childrensMN.org.

Children's Minnesota was also honored by Modern Healthcare as one of 2023's Top Diversity Leaders, recognizing our commitment to diversity, equity, and inclusion in healthcare.

Position Summary

The Senior Administrative Assistant acts as a liaison and provides proficient administrative support to the designated department and/or senior leaders. This role requires working independently within established procedures and includes responsibilities such as:

1. Screen calls and respond to or route routine inquiries from internal or external sources with appropriate messaging.
2. Greet and direct visitors.
3. Maintain and schedule appointment calendars.
4. Handle various forms of mail (paper, email, overnight express, fax).
5. Order office supplies and furnishings.
6. Arrange for equipment repairs.
7. Maintain filing systems and computerized record-keeping systems or databases.
8. Complete standardized forms.
9. Create and prepare presentations for meetings.
10. Handle confidential correspondence and inter-department communications.
11. Attend meetings and take minutes.
12. Compose correspondence on behalf of the Senior Director and Directors supported.
13. Support onboarding for new hires and internal transfers as needed.
14. Manage and coordinate department policies and oversee the review process.
15. Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• At least three years of experience in a general office setting or one year with specialized training/certification in administrative professional fields.
• Experience in healthcare or hospital settings preferred.
• Proficiency in MS Office Suite applications.
• Strong interpersonal, communication, and organizational skills.
• Ability to work both independently and as part of a team in a fast-paced environment.
• Ability to handle confidential information professionally.
• Ability to work under pressure and meet deadlines.

Physical Demands

For details, please view the Physical Demands.

Additional Information

The salary range is competitive and based on market data, considering skills, education, experience, and organizational needs. Benefits include medical, dental, vision, retirement, and other fringe benefits. Night, weekend, or on-call work may qualify for shift differentials or premium pay. Employment is contingent upon successful completion of health assessments, drug screening, background checks, and verification of employment eligibility.

Children's Minnesota is an equal opportunity employer and values diversity and inclusion in our workforce.