Administrative Assistant

ChanceLight Behavioral Health, Therapy, & Education; Clovis (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision plans

Telehealth and virtual counseling

401k retirement savings plan

Paid time off

Employee assistance program

Job summary

Spectrum Center Schools and Programs seeks an Administrative Assistant to join a dynamic Special Education team. The role partners with the Program Director to keep daily operations smooth, support staff, students, and families, and manage front office functions with a professional, solution‑oriented approach.

You will handle calls, mail, records, and supply management while contributing to school communications, events, and reporting.

Qualifications

• High school diploma or equivalent with basic skills test.
• Associate's degree or higher preferred in a related field.
• Ability to obtain certification in crisis management training.
• Minimum 1 year in administrative role, preferably in special education/behavioral health.
• Experience with children with learning disabilities and related disorders.
• Strong reading, writing, and report interpretation skills.
• Proficiency with databases and spreadsheets; program management experience.
• Ability to handle confidential information and meet deadlines.
• Effective presentation and communication with staff, students, parents, and public.
• Proficiency with technology and Microsoft Office Suite.

Responsibilities

• Answer and direct phone calls, coordinate conference calls, greet visitors.
• Manage incoming/outgoing mail, deliveries, emails and faxes; route correspondence.
• Order and maintain office and classroom supplies and equipment.
• Prepare and distribute correspondence and reports in a timely, organized manner.
• Organize and maintain student, personnel, operational, and office files.
• Support school-wide communications and projects; coordinate mailings.
• Assist with preparing and maintaining reports and records including accounting and personnel data.
• Participate in and support school events, activities and special projects.
• Provide flexible, team-oriented support for additional duties as needed.

Education

High School Diploma

Associate's degree or higher in related field

Tools

Microsoft Office Suite

Database management / spreadsheets

Job description

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you excel in a dynamic, student-centered educational environment, value meaningful work that supports diverse learners, and bring strong organizational skills, a solution-focused mindset, adaptability, and a positive attitude to everything you do — We Should Talk!

As an Administrative Assistant, you will play a vital role in keeping our school running smoothly and efficiently. Serving as a key partner to the Program Director, you’ll help drive the day-to-day administrative operations that support our staff, students, and families. This is more than an office role — it’s an opportunity to contribute to a mission-driven educational environment where organization, responsiveness, and professionalism make a direct impact.

Serving as the first point of contact for the school by answering and directing phone calls, coordinating conference calls, greeting visitors, and ensuring a welcoming, professional front office experience.

Managing incoming and outgoing mail, courier deliveries, email communications, and faxes, while accurately routing correspondence to appropriate team member's.

Ordering and maintaining office and classroom supplies and equipment to support seamless daily operations.

Preparing and distributing correspondence, reports, and other printed materials in a timely and organized manner.

Organizing and maintaining student, personnel, operational, and office files to ensure accuracy, compliance, and accessibility.

Supporting school-wide communications and projects, including coordinating employee mailings and distributing materials to students and families.

Partnering with school leadership to ensure administrative functions are completed accurately, efficiently, and within established timelines.

Assisting with preparing and maintaining required reports and records, including accounting, personnel, student data, and operational documentation.

Participating in and supporting school events, activities, and special projects as requested.

Providing flexible, team-oriented support by assisting with additional duties as needed to ensure overall operational success.

‖ Qualifications Required:

• High school diploma or equivalent with passage of basic skills test.
• Associate's degree or higher in a closely related field of study preferred.
• Ability to obtain and maintain certification in company approved crisis management training.
• Minimum 1yr prior experience working in an administrative role, preferably in an alternative, special education and/or behavioral health program setting.
• Highly skilled in working with children with learning disabilities, emotional behavioral disorders, autism spectrum disorders and/or other related disabilities.
• Highly proficient in reading, writing, analyzing and interpreting detailed reports, business correspondence, learning materials, announcements, etc.
• Prior experience and/or highly knowledgeable in program management and/or development and working with databases/spreadsheets.
• Proven ability to manage complex and/or sensitive information while maintaining confidentiality and objectivity.
• Proven ability to effectively prioritize tasks and meet deadlines while maintaining organization and attention to detail.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents and the general public.
• Solid motivational skills and willingness to be flexible and adapt to changing priorities and new initiatives.
• Advanced oral and written communication, organization, conflict resolution, multitasking, problem solving, and decision-making ability.
• Well-versed in the use of relevant technology including experience with computers, Microsoft Office Suite, database entry and basic office equipment.

Learn more about our history, our mission and the program services we provide by visiting the link below:

• https://bit.ly/m/WorkWithPurpose

At ChanceLight we believe in providing more than just a job, as a member of our team you'll receive the opportunity to make meaningful impacts, the support needed to achieve success, and all the tools essential to reaching your personal & professional fulfillment! Y our path to a truly rewarding career starts here – where growth, empowerment, and collaboration define our culture; and every day is a Chance to transform lives through education!

‖ Perks and Benefits Include:

• Comprehensive Medical, Dental and Vision Plans
• FREE Telehealth and Virtual Counseling Sessions
• FREE Health Advocacy Services and 24/7 Nurse Line
• Company Paid Life & Disability Insurance
• Company Paid Employee Assistance Program
• Flexible Spending and Health Savings Accounts
• Personal Protection Insurance Plans
• Legal Services Insurance
• Pet Health Insurance
• Accrual-based Paid Time Off
• School Hours and Paid Holiday Schedule
• Extensive Personal and Life Event Paid Leave Policy
• 401k Retirement Saving Plan
• Perks at Work Employee Discount Program
• Opportunities for Growth & Development
• And So Much More!

Detail Oriented

: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Goal Completion

Goal Completion

: Inspired to perform well by the completion of tasks

Education

Required

High School or better in Diploma or Equivalent.

Preferred

Associates or better in Related Field of Study.

Licenses & Certifications

Required

Ability to Obtain

Crisis Prevention Inst

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.