Administrative Assistant: Scheduling & Confidential Support

Spectrum; Indio (CA); On-site; USD 28,000 - 51,000; Full time

Job summary

Spectrum is seeking an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.

This role will prepare memos, generate reports, arrange meetings, and coordinate travel while maintaining confidentiality and organizational standards. It sits in a office environment with standard business hours and a compensation range described

Qualifications

• 3+ years of administrative or secretarial experience.
• Confidential information handling and strong organization required.
• Proficient typing and 10-key adding machine skills.

Responsibilities

• Prepare and process confidential memos, reports, and proposals.
• Maintain organized files, distribute mail, and handle correspondence.
• Generate reports, graphs, and charts to support departmental needs.
• Arrange meetings and events, including logistics for hotel, catering, and audio/visual requirements.
• Operate office equipment and troubleshoot minor issues to maintain workflow.
• Conduct research and data analysis to assist management and perform liaison duties as needed.
• Coordinate management schedules, appointments and travel arrangements for efficient operations.

Skills

Confidentiality

Prioritization

Typing

10-key

Computers & software

Office equipment

Mathematics

General office procedures

Education

High School Diploma or equivalent

College coursework in business

Tools

Word processing software

Spreadsheets software

Office equipment (phones, copiers, fax)

Job description

Spectrum is seeking an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.

This role will prepare memos, generate reports, arrange meetings, and coordinate travel while maintaining confidentiality and organizational standards. It sits in a office environment with standard business hours and a compensation range described