Administrative Assistant - Spanish Bay Kitchen

Pebble Beach; Pebble Beach (CA); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Competitive pay

Health and dental benefits

401(k) match

Employee discounts

Golf privileges

Lunch provided

Job summary

Pebble Beach Company is seeking an Administrative Assistant to provide administrative support to the Executive Chef and assist with coordinating special events. Responsibilities include answering calls, creating BEOs, typing correspondence, and handling requisitions and inventory.

The role involves assisting with events, internship paperwork, payroll, and travel arrangements, with potential weekend work during peak events. A strong office skills background is essential.

Qualifications

• Proficient in Microsoft Office.
• High school diploma, some college preferred.

Responsibilities

• Answer telephone and relay messages.
• Create, distribute, update and post all in-house BEO’S.
• Type written correspondence, reports and other documents.
• Input Eatec requisition orders, transfers and monthly kitchen inventory.
• Coordinate the culinary intern’s paperwork and uniforms.
• Assist Executive Chef with special events: temporary staffing, uniforms and payroll.
• Schedule, coordinate, and set up meetings, appointments, and travel arrangements.

Skills

Microsoft Office

Education

High School Diploma

Some college preferred

Job description

Company Background:

For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California’s Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.

Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility and Pebble Beach Equestrian Center. It annually hosts premier events such as the Pebble Beach Concours d’Elegance, AT&T Pebble Beach Pro‑Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.

Job Summary:

The Administrative Assistant provides administrative support to the Executive Chef and assists with the coordination of special events.

• Answer telephone and relay messages, answer questions when possible.
• Create, distribute, update and post all in-house BEO’S.
• Type written correspondence, reports and other documents.
• Input Eatec requisition orders, transfers and monthly kitchen inventory.
• Correct spelling, grammar, and format errors in written material. Suggests editorial changes.
• Process incoming/outgoing mail, Federal Express.
• Assist Executive Chef with all new employee and exit paperwork.
• Coordinate the culinary intern’s paperwork and uniforms.
• Assist the Executive Chef with special events: temporary staffing, uniforms and payroll. May be required to work weekends during special events.
• Schedule, coordinate, and set up meetings, appointments, and travel arrangements.
• Arrange for pick-up and delivery of critical documents within the company. If necessary, personally pick up or deliver documents.
• Attend catering meetings if needed.
• Process department invoices for payment as required.
• Keep all chefs informed regarding due dates for payroll, reviews and all pertinent communications from the Executive Chef.
• Comply with all Pebble Beach Company safety and health policies and procedures.
• Any other job-related tasks required by supervisor.

Required Skills:

• Proficient in Microsoft Office.
• High school diploma, some college preferred.

Why work for Pebble Beach Company:

• Competitive Pay: $21.00 - $23.00/hour.
• Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
• Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
• We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
• Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
• Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
• Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.