Site Operations Admin Coordinator — Onboarding & Travel

Butler America Aerospace L.L.C.; City of Binghamton (NY); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

401K

Medical insurance

Dental and Vision

Job summary

Butler America Aerospace, LLC. is seeking an Administrative Assistant to coordinate day-to-day site operations in Binghamton, NY. The role supports the Facility Site Lead and provides essential admin services across multiple leaders and departments.

Key tasks include coordinating meetings, managing travel and expenses, onboarding support, and maintaining documentation. The position requires 4+ years of admin experience and strong MS Office skills.

Qualifications

• High school diploma or AA/AS degree with at least four years of relevant administrative experience; or six years of experience without a degree.
• Ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• U.S. citizenship.

Responsibilities

• Serve as the main point of coordination for day to day site needs and activities.
• Welcome visitors and route information; ensure smooth site operations.
• Maintain facility-wide distribution lists and organize general site documentation (safety info, emergency procedures).
• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities; plan morale-building initiatives.
• Manage digital signage and workplace displays to keep information current and useful.
• Coordinate catering for meetings and assist with ordering and organizing office supplies, business cards, and shipping needs.
• Support onboarding by coordinating workspace assignments, desk setup, and new employee resources.
• Arrange domestic and international travel in accordance with company policies and assist with expense reports.
• Share site-wide communications including announcements, new hire welcomes, and event updates.
• Provide calendar assistance to leaders and coordinate visits, meetings, and conference room usage.
• Assist with community involvement efforts, including local community grants.
• Prepare meeting materials, presentations, reports, and documents using Microsoft Office Suite.
• Collaborate with other administrative professionals to ensure coordinated support across teams.
• Perform additional administrative and project duties as business needs evolve.

Skills

Verbal communication

Written communication

U.S. citizenship

Education

High school diploma or AA/AS degree

Tools

Microsoft Office Suite

Job description

Butler America Aerospace, LLC. is seeking an Administrative Assistant to coordinate day-to-day site operations in Binghamton, NY. The role supports the Facility Site Lead and provides essential admin services across multiple leaders and departments.

Key tasks include coordinating meetings, managing travel and expenses, onboarding support, and maintaining documentation. The position requires 4+ years of admin experience and strong MS Office skills.