Nonprofit Administrative Assistant – Family Shelter

Brooklyn Community Services; New York (NY); On-site; USD 36,000 - 44,000; Full time

Job summary

Brooklyn Community Services in New York City seeks an Administrative Assistant for the Family Shelter site. You will provide clerical support to the shelter leadership, manage front office tasks, maintain records, and coordinate meetings and communications across departments.

The role requires a high school diploma (associate/bachelor preferred), at least two years of nonprofit admin experience, proficiency in Microsoft Office and Google Workspace, and confidentiality.

Qualifications

• Education: High school diploma required; Associate's or Bachelor's degree preferred.
• Experience: Minimum of two years of administrative or office support experience, preferably in a nonprofit or human services setting.
• Skills: Proficiency in Microsoft Office Suite and Google Workspace. Strong organizational, written, and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment.
• Other: Bilingual ability (Spanish or another language spoken in the community served) a plus. Candidates will be subject to a criminal background check in accordance with applicable law, including NYC Fair Chance Act requirements.

Responsibilities

• Administrative and Office Support: Manage front office operations including phones, mail, filing, supplies, and visitor reception.
• Schedule and coordinate meetings, appointments, and room reservations for shelter leadership.
• Prepare correspondence, memos, reports, and presentations as requested.
• Maintain organized physical and electronic filing systems for program documents, personnel records, and compliance materials.
• Order, track, and maintain inventory of office and program supplies within approved budget limits.

Skills

Microsoft Office

Google Workspace

Data entry

Bilingual ability

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

CAREs system

Job description

Brooklyn Community Services in New York City seeks an Administrative Assistant for the Family Shelter site. You will provide clerical support to the shelter leadership, manage front office tasks, maintain records, and coordinate meetings and communications across departments.

The role requires a high school diploma (associate/bachelor preferred), at least two years of nonprofit admin experience, proficiency in Microsoft Office and Google Workspace, and confidentiality.