Administrative Assistant Senior

Virginia's Community College System; Richmond (VA); On-site; USD 60,000 - 66,000; Full time

Job summary

Reynolds Community College seeks an Administrative Assistant Senior to support the Vice President of Student Affairs. The role coordinates executive calendars, meetings, budget oversight, and divisional communications while managing front office operations and tracking strategic initiatives.

Candidate will advance a student-centered division, foster cross-functional collaboration, and ensure timely, professional communications across the college.

Qualifications

• Extensive knowledge of administrative processes and office support functions.
• Exceptional communication skills, both oral and written.
• A customer-centric and solution-driven mindset.
• Ability to work independently on assigned tasks and in teams.
• Capable of building collaborative relationships with stakeholders.
• Proficiency with MS Office, Teams and Zoom; strong PC skills.

Responsibilities

• Coordinate executive calendars and meetings.
• Oversee budgets and divisional communications.
• Manage front office operations and track strategic initiatives.

Skills

Administrative workflows

Professional communication

Customer service orientation

Independent working

Time management

Cross-functional collaboration

Education

College coursework preferred

Tools

Microsoft Office Suite

Microsoft Word

Excel

PowerPoint

Microsoft Teams

Zoom

PeopleSoft

Banner

Colleague

Job description

Working Title Administrative Assistant Senior Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Exempt Pay Band 04 Position Number 28300451 Agency J. Sargeant Reynolds Community College Division J. Sargeant Reynolds Community College (Div) Work Location Henrico - 087 Hiring Range Salary commensurate with experience. Hiring range is $60,000-$66,000. Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

This position will generally work within normal business hours, however, may need to work outside of these hours occasionally.

SENSITIVE POSITION NO JOB DESCRIPTION

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Administrative Assistant Senior to the Vice President of Student Affairs provides strategic, administrative, and operational support to the Vice President while serving as a key contributor to the effective operation of the Division of Student Affairs. As a trusted partner and central liaison across the division and the College, this position coordinates complex administrative functions, including executive calendar management, meeting and event coordination, budget oversight, divisional communications, front office operations, and the tracking of strategic initiatives and special projects.

Through exemplary administrative leadership, operational coordination, and executive support, the Administrative Assistant Senior advances the mission and strategic priorities of the Division of Student Affairs by ensuring the efficient, effective, and professional operation of the Office of the Vice President. Operating with a high degree of professionalism, discretion, sound judgment, and autonomy, the position promotes organizational effectiveness by managing complex administrative processes, facilitating cross-functional collaboration, supporting strategic planning and institutional initiatives, and ensuring timely communication and follow-through on divisional priorities. By maintaining the highest standards of customer service, confidentiality, operational excellence, and continuous improvement, the Administrative Assistant Senior helps foster a responsive, collaborative, and student-centered division committed to equitable access, student engagement, holistic student support, and student success while advancing the mission of Reynolds Community College.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Extensive knowledge of administrative processes and office support functions, with a strong focus on efficiency and accuracy.
• Exceptional communication skills, both oral and written, with proven professional and interpersonal abilities in face-to-face interactions, phone communication, and email correspondence.
• A customer-centric and solution-driven mindset, consistently seeking to enhance the experience for students, staff, and external stakeholders.
• Demonstrated ability to work independently on assigned tasks, demonstrating self-motivation and initiative, while also thriving in team environments.
• Capable of building and maintaining collaborative relationships with internal and external stakeholders.
• Highly organized with the ability to plan and coordinate complex activities, effectively troubleshoot issues, and manage competing priorities.
• Demonstrated proficiency in independent decision-making and organizational skills, essential for managing the day-to-day operations of the office.
• Advanced skills in utilizing personal computers and up-to-date computing tools, particularly Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Teams and Zoom.
• Proven ability to create and maintain spreadsheets, databases, and webpages.
• Quick learner with the ability to grasp, execute, and adapt to new concepts, processes, and electronic systems with ease.
• Proven ability to excel in a fast-paced environment, managing multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.

Additional Considerations

• College coursework preferred.
• Extensive experience in fiscal management of complex budgets and working with Excel.
• Extensive administrative experience in an academic or similar environment preparing executive level correspondence, summary reports and presentations.
• Experience successfully working with multi-generational and diverse populations.
• Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague)
• Experience in project planning.

Operation of a State Vehicle

No Supervises Employees No Required Travel

Travel for college events and between campuses as needed.

Posting Number CLS_4683P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/25/2026 Job Close Date 09/08/2026 Open Until Filled Agency Website www.reynolds.edu Contact Name Email [e-mail] Phone Number

Additional Information Background Check Statement Disclaimer The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/100302