Administrative Assistant Senior

Virginia AG; Virginia, Northern (IL, KY); Hybrid; USD 60,000 - 66,000; Full time

Job summary

J. Sargeant Reynolds Community College in Henrico (VA) seeks an Administrative Assistant Senior to support the Vice President of Student Affairs.

The role coordinates complex administrative tasks, manages executive calendars, and oversees divisional communications to ensure smooth operations. The successful candidate will handle budget oversight, event coordination, front office functions, and strategic projects with professionalism, discretion, and collaboration across departments.

Qualifications

• Extensive knowledge of administrative processes and office support.
• Excellent communication skills, both oral and written.
• Customer-centric and solution-driven mindset.
• Ability to work independently and in teams.
• Capable of building collaborative relationships with stakeholders.
• Highly organized with the ability to manage complex activities and priorities.
• Strong decision-making and organizational skills for daily office operations.
• Advanced computing skills: Word, Excel, PowerPoint; Teams and Zoom.

Responsibilities

• Provide strategic administrative support to the VP of Student Affairs.
• Coordinate executive calendar, meetings, and events.
• Oversee budget and divisional communications.
• Manage front office operations and track divisional initiatives.
• Foster cross-functional collaboration and timely follow-through.

Skills

Administrative processes

Communication

Customer focus

Independent work

Collaboration

Organization

MS Office

Teams & Zoom

Spreadsheets/ databases/ webpages

Quick learner

multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Zoom

Job description

Title: Administrative Assistant Senior

Agency: J. Sargeant Reynolds Community College

Location: Henrico - 087

FLSA: Exempt

Hiring Range: Salary commensurate with experience. Hiring range is $60,000-$66,000.

Full Time or Part Time: Full Time

Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Administrative Assistant Senior to the Vice President of Student Affairs provides strategic, administrative, and operational support to the Vice President while serving as a key contributor to the effective operation of the Division of Student Affairs. As a trusted partner and central liaison across the division and the College, this position coordinates complex administrative functions, including executive calendar management, meeting and event coordination, budget oversight, divisional communications, front office operations, and the tracking of strategic initiatives and special projects.

Through exemplary administrative leadership, operational coordination, and executive support, the Administrative Assistant Senior advances the mission and strategic priorities of the Division of Student Affairs by ensuring the efficient, effective, and professional operation of the Office of the Vice President. Operating with a high degree of professionalism, discretion, sound judgment, and autonomy, the position promotes organizational effectiveness by managing complex administrative processes, facilitating cross-functional collaboration, supporting strategic planning and institutional initiatives, and ensuring timely communication and follow-through on divisional priorities. By maintaining the highest standards of customer service, confidentiality, operational excellence, and continuous improvement, the Administrative Assistant Senior helps foster a responsive, collaborative, and student-centered division committed to equitable access, student engagement, holistic student support, and student success while advancing the mission of Reynolds Community College.

Minimum Qualifications

• Extensive knowledge of administrative processes and office support functions, with a strong focus on efficiency and accuracy.
• Exceptional communication skills, both oral and written, with proven professional and interpersonal abilities in face-to-face interactions, phone communication, and email correspondence.
• A customer-centric and solution-driven mindset, consistently seeking to enhance the experience for students, staff, and external stakeholders.
• Demonstrated ability to work independently on assigned tasks, demonstrating self-motivation and initiative, while also thriving in team environments.
• Capable of building and maintaining collaborative relationships with internal and external stakeholders.
• Highly organized with the ability to plan and coordinate complex activities, effectively troubleshoot issues, and manage competing priorities.
• Demonstrated proficiency in independent decision-making and organizational skills, essential for managing the day-to-day operations of the office.
• Advanced skills in utilizing personal computers and up-to-date computing tools, particularly Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Teams and Zoom.
• Proven ability to create and maintain spreadsheets, databases, and webpages.
• Quick learner with the ability to grasp, execute, and adapt to new concepts, processes, and electronic systems with ease.
• Proven ability to excel in a fast-paced environment, managing multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.

Additional Considerations

• College coursework preferred.
• Extensive experience in fiscal management of complex budgets and working with Excel.
• Extensive administrative experience in an academic or similar environment preparing executive level correspondence, summary reports and presentations.
• Experience successfully working with multi-generational and diverse populations.
• Hands-on knowledge and use of a student information system (i.e., PeopleSoft, Banner or Colleague)
• Experience in project planning.