Administrative Assistant - Selma Alabama

National Salvage & Service Corporation; Selma (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full Health Benefits including Medical

Dental, Vision benefits

401(K) plan with Company Match

Tuition Reimbursement

Comprehensive Wellness Program

Job summary

National Salvage & Service Corporation in Selma, Alabama, is seeking an Administrative Assistant for our Tie Grinding Facility. The role covers record keeping, office organization, and serving as a liaison between customers, employees, and contractors. The ideal candidate has 3–5 years of administrative experience, and proficiency in Microsoft Word and Excel.

Experience in bookkeeping and in the contractor/construction industry is preferred. This is an on-site, non-remote position.

Qualifications

• Minimum 3–5 years of administrative experience.
• Experience in bookkeeping is required, contractor/construction industry preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Collect and review payroll data for processing.
• Track inventory with accuracy.
• Maintain emails and communicate with headquarters.
• Create, manage and disburse reports.
• Handle phone calls, faxes, emails, filing and data entry.

Skills

Administrative experience

Communication skills

Microsoft Word

Microsoft Excel

Data entry

Tools

Microsoft Word

Microsoft Excel

Job description

Administrative Assistant - Selma Alabama

National Salvage & Service Corporation is seeking an Administrative Assistant for our Tie Grinding Facility in Selma, Alabama. National Salvage and Service Corporation is an industry leading railroad contractor working in locations throughout the USA. National handles millions of railroad ties every year.

As an Administrative Assistant, you will be responsible for all office duties including record keeping, office organization, and acting as a liaison between customers, employees, and contractors. Previous experience in an administrative position and/or bookkeeping is required, and preferred experience in the contractor and construction industry. Excellent written and verbal communication are a must as well as proficiency in Excel and Word.

Not a remote job.

This job is on-site in Selma, Alabama.

DUTIES, TASKS, AND RESPONSIBILITIES

• Collect and review employee payroll data for processing
• Track incoming and outgoing inventory with extreme accuracy
• Consistently checking emails and maintaining regular communication with corporate headquarters
• Create, manage, and disburse reports
• Handle a range of administrative functions including phone calls, faxes, emails, document filing, and data entry

POSITION-SPECIFIC COMPETENCIES

• Extremely organized
• Ability to multitask and prioritize
• Careful attention to detail
• Excellent written and verbal communication as well as proficiency using computers and office equipment
• Collaboration with others to complete tasks
• Maintain confidentiality while handling files and records
• Strong sense of urgency and initiative to get things done correctly
• Express a warm and helpful approach
• Seeking to build consensus and harmony
• Willing to perform repetitive tasks while having personal interaction
• Make decisions in line with established guidelines and procedures
• Effective written and verbal communication
• Three to five years’ administrative experience
• Proficient with computers and office equipment including Microsoft Word and Excel as well as copy/fax machines

BENEFITS OF NATIONAL

• Competitive pay
• Tuition Reimbursement
• Flexible Dates for Time Off
• Reasonably Flexible Schedule
• Opportunities for career advancement
• Full Health Benefits including Medical, Dental, Vision, and Long-Term Disability
• 401(K) plan with Company Match
• Comprehensive Wellness Program - Offering 1:1 Wellness Coaching Sessions

This job description is not intended to be comprehensive list of the duties and responsibilities of the position.

Duties and responsibilities may change without notice.

Verification of your right to work in the United States, as demonstrated by your completion of the Form I-9 upon hire and your submission of acceptable documentation (as noted on the Form I-9) verifying your identity and work authorization within three days of starting employment. For your convenience, a copy of the Form I-9 List of Acceptable Documents is enclosed for your review.

Satisfactory completion of a background investigation, for which the required notice and consent forms are enclosed.

Successful completion and passing a drug and alcohol test. All job applicants are subject to drug and alcohol testing.