Administrative Assistant / Secretary — Organized & Reliable

I & L INDUSTRIAL LAUNDRY LLC; Chantilly (VA); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

I&L Industrial Laundry is seeking a dependable Secretary/Administrative Assistant to support daily office operations in Chantilly, VA. You will handle calls, emails, documents, invoicing, and deliveries, while maintaining accurate records and confidential information.

The role requires strong organizational skills, professional communication, and the ability to multitask in a busy environment. Experience with QuickBooks and MS Office is a plus. Bilingual English/Spanish is beneficial.

Qualifications

• Strong organizational skills and attention to detail.
• Professional written and verbal communication.
• Bilingual English/Spanish skills are a plus.
• Ability to prioritize tasks and work independently.
• Reliable attendance and a customer-focused attitude.
• Previous office or administrative experience preferred.

Responsibilities

• Answer phone calls and emails and assist customers with questions.
• Prepare and maintain documents, customer records, and office files.
• Enter and verify information in company systems.
• Assist with invoices, statements, payment records, and follow-ups.
• Prepare and distribute daily delivery manifests and related paperwork.
• Coordinate with management, production staff, and drivers regarding customer requests, pickups, and deliveries.
• Order office supplies and provide general administrative support.
• Handle company and customer information confidentially.

Skills

Organizational skills

Professional communication

Bilingual English/Spanish

Independent work

Attention to detail

Reliability

Tools

Microsoft Word

Excel

QuickBooks

Job description

I&L Industrial Laundry is seeking a dependable Secretary/Administrative Assistant to support daily office operations in Chantilly, VA. You will handle calls, emails, documents, invoicing, and deliveries, while maintaining accurate records and confidential information.

The role requires strong organizational skills, professional communication, and the ability to multitask in a busy environment. Experience with QuickBooks and MS Office is a plus. Bilingual English/Spanish is beneficial.