Administrative Assistant- Sonoma, CA

Woodgrain; Sonoma (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401(k) with Company Match

Paid Time Off

Health Savings Account (HSA)

Disability Insurance

Life Insurance

Job summary

Woodgrain is seeking an Administrative Assistant in Sonoma, CA to support executive operations. The role involves scheduling, information handling, filing, travel coordination, and basic reporting to assist the manager in daily tasks.

Ideal candidates will have an Associate’s degree or 2+ years of related experience, strong customer service abilities, and proficiency with Microsoft Office. The environment is fast-paced and requires effective communication and organization.

Qualifications

• Associate’s degree or 2+ years of related experience required.
• Strong customer-centric focus and service orientation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Working knowledge of office equipment and devices.

Responsibilities

• Assist in researching, compiling, and presenting statistical reports and spreadsheets.
• Route incoming mail and attach files to employer responses.
• Organize and maintain file system and records.
• Answer and screen manager’s calls.
• Coordinate manager’s schedules, meetings, and vendor calls.
• Prepare shipments and correspondence (email, fax).
• Order supplies and arrange equipment maintenance.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Microsoft Office

Office equipment

Education

Associate’s degree or 2+ years experience

Job description

Administrative Assistant – Sonoma, CA

Position Overview

The Administrative Assistant schedules appointments, provides information to callers, and relieves the official of clerical, administrative, and business details.

Responsibilities

• Assists in researching, compiling, and presenting statistical reports and spreadsheets for general use and/or presentations.
• Routes incoming mail and attaches appropriate file to correspondence to be answered by employer.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager’s telephone calls.
• Coordinates manager’s work and travel schedules, meetings, conference calls, and vendor meetings.
• Prepares UPS shipments, packages, and correspondence, including e‑mail and faxes.
• Orders, maintains supplies, and arranges office equipment maintenance.
• Other duties as described by manager.

Role Requirements

• Associate’s Degree or 2+ years of experience or a combination of education and experience in related field (REQUIRED).
• Strong customer‑centric focus.
• Proficiency in Microsoft Office Suite.
• Working knowledge of all office equipment.
• Exceptional customer service and communication skills.

Physical Demands

The employee is regularly required to sit, stand, and walk. Additionally, the employee must be able to frequently lift and/or move up to 10 pounds.

Work Environment

The work environment is fast‑paced and at times demanding. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary of Company Benefits

• Health, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with a Company Match
• Group Term Life Insurance and AD&D
• Employer Paid Long‑Term & Short‑Term Disability
• Voluntary Supplemental Hospital and Accident Plans
• Employee Assistance Program
• 8 Company Paid Holidays & 1 Floating Holiday
• Paid Time Off (PTO)

Woodgrain is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Woodgrain is a drug, alcohol, and tobacco-free workplace. All offers of employment are contingent upon pre‑employment background and drug screening, and some positions require a fitness for duty test.