Administrative Assistant – Scheduling & Office Operations

Banc of California, Inc.; Santa Ana (CA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

401k with match

Medical insurance

Dental insurance

Vision insurance

AD&D

Job summary

Banc of California, Inc. is seeking an Administrative Support specialist to provide day-to-day support within our department in Santa Ana, CA. The employee hired for this position will assist in engaging third-party appraisals and ensuring efficient and timely information flow and report distribution.

Communication skills and professionalism are essential. Key duties include answering phones, coordinating schedules and travel, filing, processing expenses, and coordinating meetings.

Qualifications

• 1–2 years of related administrative work experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational, written and verbal communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Answer phones and coordinate schedules, travel and meetings.
• Set up and maintain electronic filing system.
• Process expense reports.
• Interface effectively and professionally with all members of the department.
• Reserve conference rooms and order food or refreshments if necessary.
• Coordinate and send out meeting invitations electronically.
• Coordinate office space for visitors.
• Perform other duties as assigned (e.g. copying, office supply orders).
• Follow all established policies and procedures.
• Perform other duties and projects as assigned.

Skills

MS Office

Organizational skills

Written communication

Verbal communication

Multi-tasking

Independent worker

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Job description

Banc of California, Inc. is seeking an Administrative Support specialist to provide day-to-day support within our department in Santa Ana, CA. The employee hired for this position will assist in engaging third-party appraisals and ensuring efficient and timely information flow and report distribution.

Communication skills and professionalism are essential. Key duties include answering phones, coordinating schedules and travel, filing, processing expenses, and coordinating meetings.