Administrative Assistant – Scheduling & Data Support

Pilsen Wellness Center; Chicago (IL); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid Time Off

Job summary

Pilsen Wellness Center in Chicago, IL is seeking an administrative professional to provide high-quality support to staff and families. The administrative assistant will manage appointments, answer calls, and handle routine clerical tasks while collaborating with a multidisciplinary team to support client wellness.

The role is full-time with regular hours, and the organization offers health, dental, vision, and life insurance, plus paid time off, fostering a supportive work environment.

Qualifications

• Associates or Bachelor's Degree preferred, but not required.
• 3-5 years of administrative and clerical experience preferred.
• Strong organizational skills.
• Knowledge of handling confidential information.

Responsibilities

• Communicates clear, accurate, and detailed messages
• Makes reminder calls to participants regarding upcoming visits
• Prepares and types correspondence and reports as needed
• Creates and maintains database and spreadsheet files
• Adhere to ethical and confidentiality standards

Skills

Administrative experience

Communication skills

Customer service

Strong organizational skills

Education

Associates degree

Bachelor's degree

Job description

Pilsen Wellness Center in Chicago, IL is seeking an administrative professional to provide high-quality support to staff and families. The administrative assistant will manage appointments, answer calls, and handle routine clerical tasks while collaborating with a multidisciplinary team to support client wellness.

The role is full-time with regular hours, and the organization offers health, dental, vision, and life insurance, plus paid time off, fostering a supportive work environment.