Administrative Assistant-San Francisco

Considine Search; San Francisco (CA); Presencial; USD 90.000 - 110.000; Jornada completa

Descripción de la vacante

Considine Search in San Francisco is seeking an Administrative Assistant to support attorneys in the Litigation group with day-to-day operations. The role requires in-office presence two days per week and entails managing calendars, filings, client communications, and billing coordination.

The ideal candidate has 3–5 years of litigation support, strong MS Office skills (Outlook, Word, PowerPoint), and experience with firm technologies.

Formación

• 3-5 years of experience providing administrative support to litigation attorneys in a law firm.
• Experience with filing in federal and other courts required.
• Proficient in Microsoft Office Suite, specifically Outlook, Word and PowerPoint.
• Proficiency with firm technology: Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies.
• Strong written and verbal communication and professional client service across all levels of firm personnel.

Responsabilidades

• Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders.
• Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience.
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
• Provide administrative support: draft/proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, and opening/closing procedures; monitor billing with attorneys and accounting; maintain matter lists and billing accuracy.

Conocimientos

Litigation support

Calendar management

Client service

Microsoft Office

Communication

Herramientas

Cisco Jabber

Zoom

Intapp

iManage

Descripción del empleo

San Francisco, CA

Summary

A premier, global law firm seeks an Administrative Assistant for its San Francisco office to provide day-to-day administrative support to attorneys in the Litigation practice group. The firm is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries. This role provides high-level administrative support managing complex logistics, federal and state filings, coordinating cross-functional projects, supporting timekeeping, and delivering exemplary client service. The position requires being in the office two times a week.

Responsibilities

• Manage complex attorney calendars; coordinate deadlines, filings, and follow-up reminders. Balance multiple concurrent matters and execute scheduling and logistics with precision.
• Greet clients and visitors, escort them to the appropriate location, and ensure a professional, welcoming experience.
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
• Provide administrative support: draft/proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, and opening/closing procedures. Prepare, process, and track client billing in collaboration with attorneys, clients, and the accounting department; maintain standardized matter lists (including client/matter numbers, descriptions, function codes, and related data) and ensure accuracy and completeness of billing information.
• Process expenses and ensure timely and accurate entry.
• Arrange travel and meetings, including calls and calendar appointments and meeting materials.
• Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking.
• Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs.
• Assist with onboarding for new attorneys and staff, including scheduling and materials preparation.
• Maintain good working relations with cluster mates and assist with overflow of work as needed.
• Perform additional duties as assigned.

Qualifications

• 3-5 years’ experience providing administrative support to litigation attorneys in a law firm.
• Experience with filing in federal and other courts required.
• Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint.
• Proficiency in all firm technology including Cisco Jabber, Zoom, Intapp and iManage; adapts quickly to new technologies.
• Strong written and verbal communication and professional client service skills across all levels of firm personnel.
• Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment and anticipates needs effectively.
• Works independently and collaboratively; handles pressure and shifting priorities.
• Demonstrated discretion and sound judgment with sensitive and confidential information.

Compensation

$90,000.00-$110,000.00, plus bonus

Salary

Salary: $90,000.00-$110,000.00, plus bonus
Date Active: 11/4/2026
Exempt/Not Exempt: Exempt