Legal Assistant

Matura Farrington; San Francisco (CA); On-site; USD 110,000 - 120,000; Full time

Job summary

National law firm in downtown San Francisco seeks an experienced Litigation Administrative Assistant to support two managing partners in commercial litigation. The role offers a salary of $110,000–$120,000 per year and requires 3 days in-office after training.

The desk focuses on document management, filings, and practice support within a collegial culture prioritizing work-life balance. Key duties include drafting and managing legal documents, coordinating billing and travel, and serving as a

Qualifications

• 5+ years of general litigation support experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Hands-on experience with electronic filing systems, NetDocs, and Elite time and billing software.
• Strong written and verbal communication, high attention to detail, and ability to meet deadlines autonomously.

Responsibilities

• Prepare pleadings, discovery requests, motions, letters, and court filings and manage e-filing across state and federal courts.
• Draft, format, and organize complex legal documents and digital case files; handle client intake and firm records in the document system.
• Assist with attorney time entry, billing coordination, expense reimbursements, and travel itineraries.
• Serve as a professional liaison with clients, attorneys, external counsel, and colleagues.

Skills

Communication skills

Attention to detail

Deadline management

Growth mindset

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Electronic filing systems

NetDocs

Elite time & billing software

Job description

National law firm in downtown San Francisco, well known for its finance, litigation, and regulatory work, especially in consumer financial services. The firm represents banks, fintechs, and other financial institutions in complex regulatory and litigation matters, and also has solid corporate and real estate practices. The work is sophisticated, the culture is collegial, and the firm has a reputation for prioritizing work-life balance.

Position Overview:

• Title: Litigation Administrative Assistant
• Schedule: 3 days in-office (after training period)
• Compensation: $110,000 – $120,000 annually (final compensation determined based on experience, skills, and background)
• Desk: Supporting 2 managing partners who practice commercial litigation

Job Description:

• Document & Filing Management: Prepare pleadings, discovery requests, motions, letters, and court filings. Manage e-filing processes across various state and federal trial and appellate courts.
• Practice Support: Draft, format, and organize complex legal documents, correspondence, and digital case files. Handle new client intake and maintain firm records in the electronic document system.
• Administrative & Financial Operations: Assist with attorney time entry, billing coordination, expense reimbursements, and travel itineraries.
• Client & Team Interaction: Serve as a professional liaison with clients, attorneys, external counsel, and colleagues.

Required Qualifications:

• Experience: 5+ years of general litigation support experience handling complex legal matters.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook). Hands‑on experience with electronic court filing systems, document management software (e.g., NetDocs), and time and billing software (experience with Elite is strongly preferred).
• Core Competencies: Strong written and verbal communication, high attention to detail, and the ability to manage strict deadlines autonomously. A self‑motivated, growth‑focused approach to learning and problem‑solving.