Administrative Assistant, Research Programs

Idaho National Laboratory; Idaho Falls (ID); In loco; USD 61.000 - 73.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, Dental, Vision

401(k) with match

Relocation

Paid time off

Descrizione del lavoro

Idaho National Laboratory is seeking an Administrative Assistant to join our Research Excellence Programs team in Idaho Falls. You will compose and edit technical documents, manage multiple calendars, coordinate travel and expenses, and handle confidential materials, ensuring smooth operation of scientific projects.

The role emphasizes records retention, onboarding coordination, and serving as a point of contact for organizational activities.

Competenze

• Proficient in Microsoft Word, Teams, Excel, SharePoint, PowerPoint, and OneDrive for formatting, sharing, data extraction, and recordkeeping.
• Experience with travel arrangements, expense reporting, and procurement systems is preferred.
• Ability to handle sensitive materials per security protocols and maintain confidential records.

Mansioni

• Compose, edit, and proofread correspondence, reports, and other documents; prepare polished materials for internal and external audiences.
• Design charts, graphs, and presentations to support oral briefings.
• Coordinate travel arrangements and prepare related expense records.
• Manage and coordinate multiple complex calendars across stakeholders; resolve conflicts and prioritize demands.
• Order supplies and services through requisition systems; serve as POC for vendors and escorts as needed.
• Maintain accurate, organized office records with confidentiality and security.
• Support projects by gathering information, tracking progress, and preparing summaries.

Conoscenze

Word processing

Excel

PowerPoint

SharePoint

Teams

OneDrive

AI tools

Formazione

High school diploma or equivalent

6 years experience

Strumenti

Concur

P-Card

Descrizione del lavoro

Idaho National Laboratory is seeking an Administrative Assistant to join our Research Excellence Programs team in Idaho Falls. You will compose and edit technical documents, manage multiple calendars, coordinate travel and expenses, and handle confidential materials, ensuring smooth operation of scientific projects.

The role emphasizes records retention, onboarding coordination, and serving as a point of contact for organizational activities.