Administrative Assistant – Research Operations Support

Battelle Energy Alliance; Idaho Falls (ID); On-site; USD 32,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer contribution

Relocation package

Paid time off

Tuition assistance

Job summary

Idaho National Laboratory is seeking an Administrative Assistant to provide essential organizational and administrative support for the Research Excellence Programs team. You will compose and edit technical documents, manage calendars, coordinate travel, order supplies, and safeguard confidential materials to enable scientists and engineers to focus on nuclear energy initiatives.

The role operates on a 9x80 schedule at the Idaho Falls facility, with every other Friday off.

Qualifications

• High school diploma or equivalent with 4 years of relevant experience.
• High school diploma or equivalent with 6 years of relevant experience.
• Experience with purchase card (P-Card) and Concur preferred.
• Proficiency in Word, Excel, SharePoint, and PowerPoint; OneDrive sharing and record keeping.
• Familiarity with AI tools to summarize meeting minutes and maximize productivity.
• Excellent written and verbal communication and organizational skills.

Responsibilities

• Compose, edit, and proofread correspondence and documents for internal and external audiences.
• Design charts, graphs, and presentations to support oral briefings.
• Receive, refer, and respond to inquiries regarding organizational activities.
• Manage and coordinate multiple calendars and meetings, seminars, and travel.
• Coordinate travel arrangements and prepare related expense records.
• Maintain confidential office records and handle sensitive materials according to security protocols.
• Coordinate onboarding, space planning, and project tracking across teams.
• Assist with project information gathering, tracking progress, and preparing summaries.
• Support office operations and provide general direction across the organization.
• Utilize tools to extract data and generate reports from dashboards.

Skills

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Qualtrics

Microsoft Forms

AI tools for minutes

Dashboards

Education

High school diploma or equivalent

4 years of related experience

6 years of related experience

Tools

Qualtrics

Microsoft Forms

AI tools

Dashboards

Job description

Idaho National Laboratory is seeking an Administrative Assistant to provide essential organizational and administrative support for the Research Excellence Programs team. You will compose and edit technical documents, manage calendars, coordinate travel, order supplies, and safeguard confidential materials to enable scientists and engineers to focus on nuclear energy initiatives.

The role operates on a 9x80 schedule at the Idaho Falls facility, with every other Friday off.