Administrative Assistant, Research Operations (6-month)

University of California, San Francisco; San Francisco (CA); On-site; USD 34,440 - 48,216; Full time

Job summary

University of California, San Francisco is seeking a full-time Administrative Assistant to support the Seligman Research Team at Zuckerberg San Francisco General Hospital for a 6-month term. The role focuses on calendar management, CV/biosketch upkeep, expense processing, invoicing, and coordinating purchasing.

The ideal candidate will have strong organizational and communication skills, proficiency with Microsoft Office, and familiarity with UCSF systems such as MyExpense and BearBuy, enabling

Qualifications

• Strong organizational skills.
• Strong communication skills.
• Knowledge of and experience with internal UCSF systems, including MyExpense and BearBuy.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple administrative responsibilities with attention to detail.

Responsibilities

• Manage the Principal Investigator’s calendar and scheduling needs.
• Maintain and support the Principal Investigator’s curriculum vitae (CV) and biosketches.
• Support expense report processing.
• Assist with invoicing activities.
• Coordinate purchasing requests for the broader team.
• Provide administrative support to meet the evolving needs of the research team.

Skills

Strong organizational skills

Strong communication skills

Microsoft Office Suite

Tools

MyExpense

BearBuy

Job description

University of California, San Francisco is seeking a full-time Administrative Assistant to support the Seligman Research Team at Zuckerberg San Francisco General Hospital for a 6-month term. The role focuses on calendar management, CV/biosketch upkeep, expense processing, invoicing, and coordinating purchasing.

The ideal candidate will have strong organizational and communication skills, proficiency with Microsoft Office, and familiarity with UCSF systems such as MyExpense and BearBuy, enabling