Administrative Assistant

University of California, San Francisco; San Francisco (CA); On-site; USD 34,440 - 48,216; Full time

Job summary

University of California, San Francisco is seeking a full-time Administrative Assistant to support the Seligman Research Team at Zuckerberg San Francisco General Hospital for a 6-month term. The role focuses on calendar management, CV/biosketch upkeep, expense processing, invoicing, and coordinating purchasing.

The ideal candidate will have strong organizational and communication skills, proficiency with Microsoft Office, and familiarity with UCSF systems such as MyExpense and BearBuy, enabling

Qualifications

• Strong organizational skills.
• Strong communication skills.
• Knowledge of and experience with internal UCSF systems, including MyExpense and BearBuy.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple administrative responsibilities with attention to detail.

Responsibilities

• Manage the Principal Investigator’s calendar and scheduling needs.
• Maintain and support the Principal Investigator’s curriculum vitae (CV) and biosketches.
• Support expense report processing.
• Assist with invoicing activities.
• Coordinate purchasing requests for the broader team.
• Provide administrative support to meet the evolving needs of the research team.

Skills

Strong organizational skills

Strong communication skills

Microsoft Office Suite

Tools

MyExpense

BearBuy

Job description

Overview

The Seligman Research Team, led by Dr. Hilary Seligman, is committed to creating communities where healthy food is affordable and easily accessible to everyone. The team’s research focuses on policies and programs impacting the food environment and food affordability. Since 2015, the team has operated Vouchers 4 Veggies, one of the nation’s largest produce prescription programs, utilizing its well-established infrastructure and proven outcomes to conduct policy-relevant research and provide technical expertise to help advance and grow the field of food is medicine through both research and practice. The team is based at Zuckerberg San Francisco General Hospital under the Division of General Internal Medicine and is part of the Action Research Center for Health. The Seligman Research Team is seeking a full-time Administrative Assistant to support the growing and complex administrative needs of the team. Employment Duration: 6 months.

Key Responsibilities

• Manage the Principal Investigator’s calendar and scheduling needs.
• Maintain and support the Principal Investigator’s curriculum vitae (CV) and biosketches.
• Support expense report processing.
• Assist with invoicing activities.
• Coordinate purchasing requests for the broader team.
• Provide administrative support to meet the evolving needs of the research team.

Qualifications

• Required Qualifications:
• Strong organizational skills.
• Strong communication skills.
• Knowledge of and experience with internal UCSF systems, including MyExpense and BearBuy.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple administrative responsibilities with attention to detail.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html