Administrative Assistant - REMOTE

Technical Staffing Resources; Houston (TX); Remote; USD 52,000 - 76,000; Full time

Job summary

Technical Staffing Resources is seeking an Administrative Assistant to provide high-level administrative and operational support to senior HR leadership in a remote, contract-to-hire role. The successful candidate will bring strong judgment, discretion, and attention to detail in a fast-paced environment.

Responsibilities include complex calendar management, travel arrangements, meeting coordination across locations and time zones, and executive communications.

Qualifications

• 7+ years of progressively responsible executive or senior-level administrative experience.
• Experience supporting senior leaders in a complex, fast-paced organization.
• Excellent judgment and ability to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to senior HR leadership, including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence.
• Coordinate meetings across multiple locations and time zones, with agendas, briefing materials, and follow-up actions.
• Prepare leadership communications and executive presentations using Microsoft 365 tools.
• Maintain confidential HR documentation and coordinate with HR Centers of Excellence and other functions.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Prioritization

Education

7+ years executive administrative experience

Tools

Microsoft 365

Outlook

PowerPoint

Word

Excel

Teams

SharePoint

Job description

Technical Staffing Resources is seeking an Administrative Assistant to provide high-level administrative and operational support to senior Human Resources leadership. This role is a trusted partner who helps leaders stay organized, prepared, and focused on the priorities that matter most to the business and our people. This is will be a remote, contract-to-hire position for the right candidate.

The successful candidate will bring strong judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced environment. Because the role supports Human Resources, it regularly involves sensitive and confidential employee, organizational, compensation, talent, and business information. Previous experience supporting a Human Resources organization or executive is strongly preferred.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to senior HR leadership, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence.
• Proactively manage competing priorities, resolve scheduling conflicts, and ensure leaders are appropriately prepared for key meetings and commitments.
• Coordinate meetings involving executives, HR leaders, business leaders, employees, and external partners across multiple locations and time zones.
• Prepare meeting agendas, briefing materials, presentations, reports, and other executive communications.
• Track commitments, decisions, and follow-up actions to help ensure priorities move forward.
• Anticipate executive needs and proactively address administrative or logistical issues before they become barriers.

Human Resources Support

• Provide administrative and coordination support across HR activities, which may include talent management, organizational planning, employee engagement, recruiting, compensation, benefits, HR operations, and employee communications.
• Handle sensitive employee and organizational information with a high degree of confidentiality and discretion.
• Support preparation and coordination of HR leadership meetings, talent discussions, organizational reviews, employee events, and other People initiatives.
• Assist with preparation of organizational charts, employee data, presentations, reports, and leadership materials.
• Coordinate appropriately with HR Centers of Excellence, People Partners, Legal, Finance, Communications, and other functions.
• Maintain accurate and organized HR documentation in accordance with company requirements and appropriate access controls.
• Support the planning, coordination, and execution of employee recognition initiatives and programs, including leadership recognition, employee milestones, awards, and other appreciation activities.
• Partner with HR leaders and stakeholders to coordinate recognition communications, nominations, approvals, awards, and employee recognition events.
• Maintain recognition calendars and trackers to ensure important employee milestones and recognition opportunities are identified and acknowledged in a timely manner.
• Assist with developing recognition communications and materials that reinforce company culture, values, and the employee experience.

Leadership Team & Business Coordination

• Serve as a key point of coordination for the HR leadership team, helping connect priorities, meetings, deliverables, and follow-up activities.
• Support HR leadership meetings, town halls, workshops, offsites, and employee events from planning through execution.
• Coordinate materials and communications across multiple HR workstreams and stakeholders.
• Maintain action logs, project trackers, calendars, and other tools that provide visibility to important deadlines and deliverables.
• Build productive relationships across the organization and represent HR leadership professionally in interactions with employees and executives.

Communications & Deliverables

• Draft, proofread, format, and distribute professional communications, presentations, reports, and meeting materials.
• Create polished PowerPoint presentations and executive-ready documents using Microsoft 365 tools.
• Help translate information from multiple contributors into clear, consistent leadership materials.
• Ensure communications and materials are accurate, professional, appropriately handled, and delivered on time.

Qualifications

Required

• Typically 7+ years of progressively responsible executive or senior-level administrative experience, or an equivalent combination of education and experience.
• Demonstrated experience supporting senior leaders in a complex, fast-paced organization.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Excellent judgment and demonstrated ability to handle sensitive and confidential information.
• Advanced proficiency with Microsoft 365, particularly Outlook, PowerPoint, Word, Excel, Teams, and SharePoint.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently, anticipate needs, solve problems, and exercise sound judgment with limited direction.
• Experience coordinating across geographically dispersed teams and multiple time zones.

Preferred

• Previous experience supporting a Human Resources executive, HR leadership team, or People organization.
• Working knowledge of HR practices, terminology, processes, and confidentiality requirements.
• Experience with HR technology such as Workday or similar Human Capital Management systems.
• Experience supporting organizational change, transformation, employee communications, or HR projects.
• Experience working within a large, global, matrixed organization.

Key Capabilities

The strongest candidate will demonstrate:

• Discretion and trust: Handles highly sensitive information appropriately and understands the importance of confidentiality within HR.
• Anticipation: Looks ahead, identifies what leaders will need, and acts without waiting to be asked.
• Executive presence: Communicates confidently and professionally with employees and leaders at all levels.
• Prioritization: Understands what is urgent versus important and can appropriately manage competing demands.
• Business and HR awareness: Understands the context behind requests rather than simply completing administrative tasks.
• Operational discipline: Creates organization, structure, and follow-through in a fast-moving environment.
• Adaptability: Remains effective as priorities, schedules, and business needs change.
• Collaboration: Builds strong working relationships across HR and the broader organization.
• Technology mindset: Uses technology effectively to simplify work, improve coordination, and increase efficiency.