Administrative Assistant & Records Specialist

Memphis-Shelby County Schools; Memphis (TN); On-site; USD 35,000 - 52,000; Full time

Job summary

Memphis-Shelby County Schools seeks a detail-oriented secretary/clerical specialist to support multiple school locations. The role provides general clerical and secretarial assistance, prepares reports, manages correspondence, and keeps records up to date while assisting management with administrative tasks.

Duties include scheduling meetings, answering phones, handling inquiries, ordering supplies, budgeting assistance, and coordinating travel for staff.

Qualifications

• Requires HS diploma or GED and 2+ years relevant experience.
• Strong clerical and secretarial skills.
• Ability to prepare reports and maintain records.
• Proficient in scheduling meetings and handling telephones.

Responsibilities

• Provide general clerical and secretarial support for programs and projects.
• Prepare reports detailing administrative information.
• Schedule meetings and appointments; arrange travel.
• Answer phones and greet visitors; route inquiries.
• Maintain efficient record-keeping systems.
• Assist with budget preparation and related financial records.

Skills

Clerical support

Secretarial duties

Scheduling meetings

Data collection & reporting

Telephone handling

Record keeping

Budget assistance

Education

High School diploma or GED

Job description

Memphis-Shelby County Schools seeks a detail-oriented secretary/clerical specialist to support multiple school locations. The role provides general clerical and secretarial assistance, prepares reports, manages correspondence, and keeps records up to date while assisting management with administrative tasks.

Duties include scheduling meetings, answering phones, handling inquiries, ordering supplies, budgeting assistance, and coordinating travel for staff.