Administrative & Data Coordination Specialist

Shelby County; Memphis, Northern (TN, KY); Hybrid; USD 34,000 - 47,000; Full time

Job summary

Shelby County seeks an experienced administrative professional in Memphis, TN to perform clerical duties with independent judgment. The role involves organizing meetings, managing data, preparing reports, and coordinating with various agencies.

A strong command of office practices and MS Office is required, along with reliable transportation and a valid TN driver’s license. The position is full-time and salary is commensurate with experience.

Qualifications

• Four years’ experience in clerical, bookkeeping, data processing, or statistical work.
• High school diploma or GED; OR three years of related experience plus one year of college.
• Proof of education, training, and/or experience required.
• Knowledge of modern office practices and procedures.
• Ability to compose general correspondence, write, and type documents.
• Working knowledge of Microsoft Office and other software.
• Ability to analyze and solve problems.
• Ability to communicate effectively with the public and co-workers.

Responsibilities

• Performs special project activities such as scheduling meetings and developing spreadsheets, project plans/scheduling, and meetings with consumers.
• Research orders or purchases items and drafts correspondence as assigned by Manager.
• Assists in data collection coordination with other agencies and individuals; analyzes data for reports.
• Confers with and advises staff on administrative policies and procedures and priorities.
• Prepares, responds to and edits correspondence, presentations and documents.
• Arranges and coordinates project-based work, meetings and events.
• Records and prepares minutes for Board of Directors and Advisory Council Meetings.
• Designs and edits Senior Information Handbook; manages Agency social media and assists seniors with Transportation signup.
• Maintains the Agency fleet and submits maintenance requests; participates in outreach events.
• Assists in managing waitlists and performs related duties as required.

Skills

Office administration

Microsoft Office

Communication

Problem solving

Data analysis

Education

High school diploma

College coursework

Job description

Shelby County seeks an experienced administrative professional in Memphis, TN to perform clerical duties with independent judgment. The role involves organizing meetings, managing data, preparing reports, and coordinating with various agencies.

A strong command of office practices and MS Office is required, along with reliable transportation and a valid TN driver’s license. The position is full-time and salary is commensurate with experience.