Administrative Assistant / Receptionist / Data Entry Clerk

Prime Talent Solutions; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Prime Talent Solutions in New York seeks an administrative professional to support front-desk duties, data entry, and routine office operations with discretion and accuracy.

You will welcome visitors, answer calls, manage calendars, prepare routine documents, maintain organized records, and handle confidential information while coordinating office tasks with reliability.

Qualifications

• High school diploma or equivalent.
• Experience in administration, reception, or data entry preferred.
• Proficiency in office software, email, and spreadsheets.
• Accurate typing and strong attention to detail.
• Good communication, customer service, and organizational skills.
• Ability to prioritize tasks and work independently.
• Professional conduct, discretion, and reliability.

Responsibilities

• Welcome visitors, answer calls, and direct inquiries to appropriate staff.
• Manage correspondence, appointments, meeting arrangements, and calendars.
• Enter, update, and verify data in company systems and spreadsheets.
• Maintain organized electronic and physical records.
• Prepare routine documents, reports, and meeting materials.
• Coordinate office supplies, deliveries, and general administrative requests.
• Handle sensitive information carefully and follow company procedures.

Skills

Data entry

Typing

Attention to detail

Communication

Customer service

Organization

Prioritization

Independence

Discretion

Reliability

Education

High school diploma

Business administration diploma or related field

Tools

Office software

Job description

Provide administrative, front-desk, and data entry support to help daily office operations run smoothly. Handle inquiries, coordinate routine office activities, and maintain accurate records with professionalism and confidentiality.

Key Responsibilities

• Welcome visitors, answer calls, and direct inquiries to appropriate staff.
• Manage correspondence, appointments, meeting arrangements, and calendars.
• Enter, update, and verify data in company systems and spreadsheets.
• Maintain organized electronic and physical records.
• Prepare routine documents, reports, and meeting materials.
• Coordinate office supplies, deliveries, and general administrative requests.
• Handle sensitive information carefully and follow company procedures.

Qualifications

• High school diploma or equivalent; a diploma in business administration or a related field is an advantage.
• Relevant experience in administration, reception, or data entry is preferred.
• Proficiency in office software, email, and spreadsheets.
• Accurate typing and strong attention to detail.
• Good communication, customer service, and organizational skills.
• Ability to prioritize tasks and work independently.
• Professional conduct, discretion, and reliability.