Administrative Assistant- Receptionist at Get It - Hospitality Tacoma, WA

Get It - Hospitality; Tacoma (WA); On-site; USD 30,307 - 34,440; Full time

Benefits offered by this job

Comprehensive benefits package, including medical, vision, and dental insurance

401(k) plan with employer match

Paid holidays, vacation, and sick leave

Job summary

Get It - Hospitality in Tacoma is looking for a dedicated Office Professional to manage essential administrative tasks. This full-time position requires excellent customer service skills and experience in a law firm environment. Responsibilities include handling multiple phone lines, client intake, and supporting office operations.

Ideal candidates will have strong organizational skills and proficiency in MS Office. We offer a competitive salary and benefits, fostering a positive and inclusive work culture.

Qualifications

• Minimum of 2 years of experience in a law firm or similar environment.
• Strong attention to detail is essential.
• High proficiency in MS Office, especially Word and Outlook.

Responsibilities

• Manage a busy multi-line phone system and facilitate new client intake.
• Type business letters and emails, copy, scan, and fax documents.
• Schedule and calendar meetings using Outlook.

Skills

Customer service mindset

Detail-oriented

Excellent written and verbal communication skills

Proficient in MS Office

Organizational skills

Tools

MS Word

Outlook

Excel

Job description

Administrative Assistant ‑ Receptionist job at Get It ‑ Hospitality. Tacoma, WA.

Job Title: Office Professional

About Us

We are a mid‑sized law firm seeking a dedicated and experienced office professional to join our friendly team on a full‑time basis. This role is crucial in delivering outstanding customer service to our clients and ensuring the smooth operation of our office. If you have a background as a legal receptionist or administrative assistant, possess a customer service mindset, thrive in a dynamic work environment, and enjoy playing a key role in office management while maintaining composure under pressure, we would love to hear from you!

Key Responsibilities

• Be an essential member of our 35‑person administrative team, managing a busy multi‑line phone system and facilitating new client intake.
• Perform various support tasks, including:
• Typing business letters and emails
• Copying, scanning, and faxing documents
• Managing electronic files
• Scheduling and calendaring using Outlook
• Processing incoming and outgoing mail, including postage meter usage
• Maintaining office supply inventory and placing orders
• Coordinating facility needs and assisting visitors
• Collaborating with vendors and receiving deliveries
• Setting up and cleaning conference rooms
• Organizing office lunches and assisting with additional tasks as needed

Key Competencies

• Minimum of 2 years of experience in a law firm or similar environment
• Strong attention to detail (this is essential!)
• Proficient in managing a multi‑line phone system
• Excellent written and verbal communication skills
• High proficiency in MS Office, especially Word and Outlook; some Excel experience is required
• Strong organizational and time management abilities
• Professional appearance and demeanor
• Reliable attendance and punctuality
• Comfortable in a support role, able to take direction, work independently, and meet deadlines
• Ability to collaborate effectively and contribute to a positive, collegial work atmosphere

Physical Requirements

• Primarily a seated position at a desk, involving repetitive actions such as using a mouse and keyboard, looking at computer monitors, and answering phones.
• Must be able to communicate effectively with callers.
• Physical ability to perform job duties, including walking, bending, and safely lifting 30‑40 pounds (e.g., office supply orders).
• Ability to navigate stairs within the office regularly.

Work Environment

This is an in‑person position located in our downtown Tacoma office. Remote work is not typically available, except during temporary situations such as inclement weather or government closures.

Why Join Us?

We are a vibrant and growing law firm with a commitment to our core values of integrity and high‑level service. We embrace diversity and strive to maintain a positive, warm, and inclusive office environment. Our team consists of talented professionals, and we are excited to welcome another member to our Tacoma office!

Compensation and Benefits

• Competitive salary based on experience
• Comprehensive benefits package, including medical, vision, and dental insurance
• Paid holidays, vacation, and sick leave
• 401(k) plan with employer match

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally protected status.

Employment Type: Full‑Time

Salary: $22.00 – $25.00 Per Hour