Administrative Assistant/Receptionist

LifeStream, Inc.; Fall River (MA); On-site; USD 32,000 - 39,000; Full time

Job summary

LifeStream, Inc. in Fall River, MA is seeking a friendly receptionist/administrative assistant to greet visitors, answer calls, manage mail, and support multiple departments. The role is Monday–Friday, 30–40 hours per week, with an starting hourly rate of $23.75.

You will handle data entry, basic accounting support, scheduling, and office supply management while maintaining confidentiality and presenting a professional image for the company and its clients.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience in an administrative or receptionist role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Greet and assist visitors and employees in a courteous and professional manner.
• Answer and direct incoming calls, take messages, and respond to inquiries.
• Manage incoming and outgoing mail, invoices, checks and deliveries.
• Maintain office supplies inventory and place orders as needed.
• Schedule and prepare for conference room bookings.
• Assist with data entry, filing, and document management.
• Support HR, finance, and other departments with administrative tasks.
• Maintain cleanliness and organization of reception, conference room, and kitchen.

Skills

Communication

Organizational skills

Teamwork

Independent work

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Schedule is: Monday-Friday 30 to 40 hours

Hourly rate starting at $23.75

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and assist visitors and employees in a courteous and professional manner
• Answer and direct incoming calls, take messages, and respond to inquiries
• Manage incoming and outgoing mail, invoices, checks and deliveries
• Maintain office supplies inventory and place orders as needed
• Schedule and prepare for conference room bookings
• Assist with data entry, filing, and document management
• Support HR, finance, and other departments with administrative tasks
• Maintain cleanliness and organization of the reception, conference room, and kitchen area
• Handle confidential information with discretion
• Exercise sound judgment in decision-making and proactively seeks guidance when faced with complex or unfamiliar situations
• Perform other duties as assigned to support office operations

QUALIFICATIONS AND REQUIREMENTS:

• Maintenance of an acceptable CORI and fingerprinting
• Valid Driver’s license

EDUCATION and/or EXPERIENCE:

• High school diploma or equivalent; associate or bachelor’s degree preferred
• Proven experience in an administrative or receptionist role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

OTHER SKILLS and ABILITIES:

• Excellent, written, verbal, organizational skills; proficient interpersonal relations and communicative skills.
• Ability to work independently and as part of a team
• Strong organizational and multitasking abilities

EQUIPMENT/MACHINES USED IN THE PERFORMANCE OF THIS JOB

• The incumbent must maintain skills necessary to safely and efficiently operate office equipment and machines used in the performance of this job

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The ability to bend, stoop, stand and reach
• May require occasional lifting of office supplies or packages (up to 25 lbs)

Full Job Description available as requested.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.