Administrative Assistant/Receptionist

Lowe; Los Angeles (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life and Disability Insurance

401(k) with company match

Paid vacation, sick time, holidays

Pre-tax flexible benefit plans

Employee assistance program

Annual bonus potential

Job summary

Lowe, a privately held real estate company with offices nationwide, is seeking an Administrative Assistant / Receptionist to provide front desk coverage and professional support to leadership and staff.

The ideal candidate is highly organized, discreet, and able to manage multiple priorities while maintaining professionalism. This full-time role offers competitive benefits and a 10% annual bonus potential.

Qualifications

• 3+ years of administrative assistant, executive assistant, or receptionist experience.
• College degree preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and project coordination abilities.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and proactively in a fast-paced environment.
• Professional demeanor with exceptional customer service skills.
• Experience supporting senior leaders or executives.
• Experience coordinating travel, meetings, and corporate events.
• Knowledge of invoice processing and administrative reporting.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and callers, ensuring a professional and welcoming experience.
• Provide administrative support to management and departmental teams.
• Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, reports, presentations, meeting agendas, and other business documents.
• Coordinate meeting logistics, conference rooms, catering, and virtual meeting arrangements.
• Prepare and process expense reports, reconcile receipts, and ensure timely submission in accordance with company policies.
• Process invoices, purchase requests, and other administrative transactions.
• Maintain confidential records, files, and documentation in accordance with company policies.
• Assist with onboarding activities, including new hire scheduling, communication, and administrative documentation.
• Track action items, deadlines, and follow-up activities to support team execution and accountability.
• Coordinate domestic and international travel arrangements, including itineraries, reservations, and expense reconciliation.
• Support special projects, department initiatives, and executive requests as assigned.
• Develop and maintain administrative procedures that improve efficiency and organization.
• Partner with internal teams and external vendors to ensure timely completion of administrative requests.
• All other duties as assigned.

Skills

Communication skills

Organizational skills

Project coordination

Discretion with confidential info

Independent worker

Customer service

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Job description

Overview

Lowe is a privately held diversified real estate company, founded in 1972. The company is owned by active and retired employees. Over the past 50 years, Lowe has acquired, developed or managed over $32 billion of real estate assets. Lowe maintains offices in Los Angeles, Oakland, San Diego, Santa Ana, Charleston, Denver, Seattle and Washington, DC. Lowe uncovers and delivers value beyond what might be expected from a traditional real estate company. We value collaboration and partnership with others, welcoming new ideas and perspectives. Lowe is committed not to a single service, property type or location, but to mastering the process of building value in real estate. We develop, we invest, and we manage. We create commercial, hotel, multifamily and retail properties. Often, we get the opportunity to combine all these skills to create a new mixed-use environment. Through our foundation of steadfast values and innovative real estate services we strive to bridge meaningful and positive human experiences with financial performance. We tailor our approach to the needs of each asset and the goals of each partner and find opportunity in complex challenges.

Job Summary

Lowe is seeking a highly organized and proactive Administrative Assistant / Receptionist to provide professional front desk coverage and administrative support to leadership and employees. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and callers, ensuring a professional and welcoming experience.
• Provide administrative support to management and departmental teams.
• Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, reports, presentations, meeting agendas, and other business documents.
• Coordinate meeting logistics, conference rooms, catering, and virtual meeting arrangements.
• Prepare and process expense reports, reconcile receipts, and ensure timely submission in accordance with company policies.
• Process invoices, purchase requests, and other administrative transactions.
• Maintain confidential records, files, and documentation in accordance with company policies.
• Assist with onboarding activities, including new hire scheduling, communication, and administrative documentation.
• Track action items, deadlines, and follow-up activities to support team execution and accountability.
• Coordinate domestic and international travel arrangements, including itineraries, reservations, and expense reconciliation.
• Support special projects, department initiatives, and executive requests as assigned.
• Develop and maintain administrative procedures that improve efficiency and organization.
• Partner with internal teams and external vendors to ensure timely completion of administrative requests.
• All other duties as assigned.

Qualifications

• 3+ years of administrative assistant, executive assistant, or receptionist experience.
• College degree preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and project coordination abilities.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and proactively in a fast-paced environment.
• Professional demeanor with exceptional customer service skills.
• Experience supporting senior leaders or executives.
• Experience coordinating travel, meetings, and corporate events.
• Knowledge of invoice processing and administrative reporting.

Compensation: $27.00 - $30.00 per hour, plus 10% annual bonus potential. We offer a competitive benefit package for full-time, regular team members that includes group medical, dental, vision, life and disability benefits, critical illness and accident insurance, as well as participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement and an employee assistance program. We also offer paid vacation, sick time, and paid holidays and are proud to offer participation in a 401(k) plan with a company match.

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