Proactive Executive Admin for Leadership Team

Lowe; Los Angeles (CA); Presencial; USD 37 000 - 41 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, Dental, Vision

Life and Disability Insurance

401(k) with company match

Paid vacation, sick time, holidays

Pre-tax flexible benefit plans

Employee assistance program

Annual bonus potential

Resumo da oferta

Lowe, a privately held real estate company with offices nationwide, is seeking an Administrative Assistant / Receptionist to provide front desk coverage and professional support to leadership and staff.

The ideal candidate is highly organized, discreet, and able to manage multiple priorities while maintaining professionalism. This full-time role offers competitive benefits and a 10% annual bonus potential.

Qualificações

• 3+ years of administrative assistant, executive assistant, or receptionist experience.
• College degree preferred.
• Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and project coordination abilities.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently and proactively in a fast-paced environment.
• Professional demeanor with exceptional customer service skills.
• Experience supporting senior leaders or executives.
• Experience coordinating travel, meetings, and corporate events.
• Knowledge of invoice processing and administrative reporting.

Responsabilidades

• Serve as the first point of contact for visitors, vendors, and callers, ensuring a professional and welcoming experience.
• Provide administrative support to management and departmental teams.
• Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
• Prepare, edit, and format correspondence, reports, presentations, meeting agendas, and other business documents.
• Coordinate meeting logistics, conference rooms, catering, and virtual meeting arrangements.
• Prepare and process expense reports, reconcile receipts, and ensure timely submission in accordance with company policies.
• Process invoices, purchase requests, and other administrative transactions.
• Maintain confidential records, files, and documentation in accordance with company policies.
• Assist with onboarding activities, including new hire scheduling, communication, and administrative documentation.
• Track action items, deadlines, and follow-up activities to support team execution and accountability.
• Coordinate domestic and international travel arrangements, including itineraries, reservations, and expense reconciliation.
• Support special projects, department initiatives, and executive requests as assigned.
• Develop and maintain administrative procedures that improve efficiency and organization.
• Partner with internal teams and external vendors to ensure timely completion of administrative requests.
• All other duties as assigned.

Conhecimentos

Communication skills

Organizational skills

Project coordination

Discretion with confidential info

Independent worker

Customer service

Formação académica

Bachelor's degree

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Descrição da oferta de emprego

Lowe, a privately held real estate company with offices nationwide, is seeking an Administrative Assistant / Receptionist to provide front desk coverage and professional support to leadership and staff.

The ideal candidate is highly organized, discreet, and able to manage multiple priorities while maintaining professionalism. This full-time role offers competitive benefits and a 10% annual bonus potential.