Administrative Assistant / Receptionist

Novatae Risk Group; Dallas (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is looking for a proactive Receptionist to join their Dallas office. This full-time role involves managing front desk operations, answering calls, welcoming visitors, and overseeing office supplies. The ideal candidate will possess strong organizational and communication skills, with proficiency in Microsoft Office Suite. This position offers an opportunity to be part of a dynamic team in a supportive and inclusive environment. If you're eager to contribute to a collaborative workspace and enjoy multitasking, this role is perfect for you.

Qualifications

• Strong organizational and communication skills are essential.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Answer calls and direct them to appropriate personnel.
• Manage the agency's telephone system and mail distribution.
• Order office supplies and maintain contact lists.

Skills

Organizational Skills

Interpersonal Skills

Written Communication

Verbal Communication

Technical Proficiency

Computer Skills

Multitasking

Prioritization

Tools

Microsoft Office Suite

Job description

Novatae Risk Group is seeking a Receptionist for our Dallas office. The role involves answering phone calls at the front desk, welcoming visitors, overseeing supply orders, managing daily mailings, maintaining office equipment, and performing various administrative tasks. This is a full-time office position with an hourly rate of $15.25-$17.00.

Responsibilities

1. Answer calls, determine needs, and direct to appropriate personnel.
2. Manage the agency's telephone system, including setting up new lines for hires and updating existing information.
3. Distribute incoming mail and handle outgoing mailings.
4. Collect and sort mail from the Post Office daily.
5. Order office supplies as needed.
6. Maintain agency contact lists and directories.

Qualifications

• Strong organizational, interpersonal, written, and verbal communication skills.
• Technical proficiency and computer skills, including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Proactive in anticipating needs and managing tasks efficiently.

Equal Employment Opportunity

We celebrate diversity and are committed to creating an inclusive environment. Novatae Risk Group is an equal opportunity employer, providing accommodations for applicants with disabilities as required by law.