Administrative Assistant / Receptionist

Novatae Risk Group; Dallas (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Receptionist for their Dallas office. This role is pivotal in ensuring smooth operations by managing phone calls, welcoming visitors, and overseeing office supplies and mailings. The ideal candidate will possess exceptional organizational and communication skills, along with proficiency in Microsoft Suite. Join a dynamic team that values diversity and fosters a supportive work environment. If you thrive in a fast-paced setting and are eager to contribute to a collaborative workplace, this opportunity is perfect for you.

Qualifications

• Excellent organizational and communication skills are essential.
• Proficiency in Microsoft Suite is required for this role.

Responsibilities

• Answer phone calls and welcome visitors to the agency.
• Order supplies and manage daily mailings for the office.

Skills

Organizational Skills

Interpersonal Skills

Written Communication

Verbal Communication

Technical Knowledge

Multitasking

Prioritization

Tools

Microsoft Excel

Microsoft Office

Microsoft PowerPoint

Microsoft Outlook

Job description

Novatae Risk Group is looking for a Receptionist for our Dallas office. The candidate is responsible for answering phone calls at the front desk & welcoming all visitors to the agency. They will oversee supply ordering, daily mailings, maintain office equipment & perform various agency tasks. This is an office role position with an hourly range of $15.25-$17.00.

Responsibilities:

1. Receive calls, determine their needs, and forward to the appropriate person.
2. Represent agency telephone system; set up new office lines for new hires and manage all other phone information.
3. Distribute mail to the appropriate parties.
4. Pick up incoming mail from the Post Office each morning; open, sort and distribute all incoming agency mail.
5. Prepare and track mailings.
6. Order office supplies including broker’s needs.
7. Maintain agency lists (i.e. company directory, mailroom, etc.).

Qualifications:

1. Excellent organizational, interpersonal, written and verbal communication skills.
2. Appropriate technical knowledge and computer skills.
3. Proficient in Microsoft Suite (Excel, Office, PowerPoint and Outlook).
4. Capable of multitasking.
5. Able to prioritize tasks and anticipate needs.

Equal Employment Opportunity

At Novatae Risk Group, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. Novatae is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, Novatae makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation imposes an undue hardship on the operation of our business.