Administrative Assistant/Receptionist

Washington Co; Billings (MT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Prescr.保险

Health Savings Account

401k/Roth Retirement Savings with Matc

Profit-Sharing Plan

Scholarship Program

Employee Assistance Program

Life Insurance & Disability Benefits

Supplemental Insurance

Job summary

Modern Machinery is seeking an Administrative Assistant/Receptionist to support multiple branches. The role greets customers, answers a multi-line phone system, and provides high levels of service to customers, vendors, and staff via phone and email.

The position requires 2–3 years of Office/Administrative experience, proficiency with Microsoft Office, and the ability to manage multiple tasks and priorities in a busy setting. OT eligible with a comprehensive benefits package.

Qualifications

• Personable, highly motivated, detail oriented in a fast-paced environment.
• Provide exceptional customer service.
• Strong verbal and written communication skills.

Responsibilities

• Answer multi-line phone system and greet customers (Primary Responsibility).
• Establish and ensure outstanding level of customer service to internal and external customers.
• Manage all incoming and outgoing mail and sort/distribute.
• Code accounts payable invoices and match with receiving documents.
• Process payments from customers and assist Sales with paperwork/freight.

Skills

Personable

Customer service

Communication

Teamwork

Prioritization

Education

High school diploma

Tools

MS Office

Job description

This is a great opportunity for an individual who enjoys working in a fast-paced environment. The Administrative Asst./Receptionist is responsible foranswering a multi-line phone system and providing a high level of customer service to customers, vendors, and other Modern Machinery personnel via phone and email.This position provides support to multiple departments within the branch to ensure each operates effectively and efficiently.

The hourly pay range for this positionis: $20.00 to $23.00. This is a non-exempt position and is eligible for overtime pay.

• Medical, Dental, Vision, and Prescription Insurance
• Health Savings Account
• 401k/Roth Retirement Savings Plan with Company Match
• Participation in Annual Profit-Sharing Plan
• Family Scholarship Program
• Employee Assistance Program
• Company Paid Life Insurance & Disability Benefits
• Additional Supplemental Insurance (Term Life, Accident & Critical Illness and Voluntary Vision)
  

Modern Machinery is an Equal Opportunity Employer

Responsibilities

• Demonstrate Modern Machinery’s core values and promote the mission and vision of the company.
• Follow all company policies and regulations for safe work procedures and contribute to the achievement of company safety goals.
• Answer multi-line phone system and greet customers (Primary Responsibility).
• Establish, promote, and ensure an outstanding level of customer service to internal and external customers.
• Manage all incoming and outgoing mail.
  • Sort and distribute
• Code Accounts Payable invoices.
• Match invoices with receiving documents.
• Prepare other invoices and account coding to submit for payment approval.
• Process payments from customers.
• Order office supplies for the branch as needed.
• Assist the Sales Department with paperwork and freight.
• Ability to communicate effectively with co-workers.
• Ability to handle extensive projects.

The responsibilities described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Responsibilities, duties, and activities may change at any time with or without notice.

Qualifications

Job Requirement/Skills:

• The individual in this position should be personable, highly motivated, detail oriented with the ability to work in a fast-paced environment.
• Provide exceptional customer service.
• Personal accountability and self-management to prioritize and complete all tasks required of the position.
• Effective verbal and written communication skills.
• Ability to manage relationships both internally and externally.
• Teamwork: cooperate and support others within the branch and the Modern Machinery organization.
• Capable of working with all levels of the organization.

Education/Experience:

• High school diploma required.
• Minimum of 2-3 years of Office/Administrative Assistant experience required.
• Proficient in Microsoft Office products (Outlook, Word, and Excel).
• 10 Key experience is helpful.

Job Info

• Job Identification 230821
• Job Category Administrative
• Posting Date 08/20/2026, 10:04 PM
• Job Schedule Full time
• Job Shift Day
• Locations 7850 S Frontage Rd, Billings, MT, 59101, US