Administrative Assistant/Receptionist

Washington Corporations; Billings (MT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Health Savings Account

401k/Roth Retirement Plan with Company

Annual Profit-Sharing Plan

Paid Time Off

Gym Membership Reimbursement

Family Scholarship Program

Employee Assistance Program

Mental Health & Tele Medicine Benefit

Life Insurance & Disability Benefits

Supplemental Insurance

Job summary

Modern Machinery is seeking an Administrative Assistant/Receptionist to greet customers, manage a multi-line phone system, and provide top‑notch customer service to visitors, vendors, and staff across departments. The role supports various branches to keep operations efficient and focused.

Ideal candidates are detail oriented, highly motivated, and capable of handling multiple tasks in a fast-paced setting while maintaining professional communication via phone and email.

Qualifications

• Personable, highly motivated, and detail oriented in a fast‑paced environment.

Responsibilities

• Answer multi-line phone system and greet customers.

Skills

Customer service

Verbal communication

Written communication

People skills

Teamwork

Responsible/organized

Education

High school diploma

Office experience 2-3 years

Microsoft Office (Outlook, Word, Excel)

10 Key data entry

Tools

Microsoft Office

Job description

This is a great opportunity for an individual who enjoys working in a fast-paced environment. The Administrative Asst./Receptionist is responsible foranswering a multi-line phone system and providing a high level of customer service to customers, vendors, and other Modern Machinery personnel via phone and email.This position provides support to multiple departments within the branch to ensure each operates effectively and efficiently.

The hourly pay range for this positionis: $20.00 to $23.00. This is a non-exempt position and is eligible for overtime pay.

Benefits:

• Medical, Dental, Vision, and Prescription Insurance
• Health Savings Account
• 401k/Roth Retirement Savings Plan with Company Match
• Participation in Annual Profit-Sharing Plan
• Paid Time Off (Vacation, Sick, Holiday, Bereavement & Parental Leave)
• Gym Membership Reimbursement Program
• Family Scholarship Program
• Employee Assistance Program
• Virtual Mental Health & Tele Medicine Benefit
• Company Paid Life Insurance & Disability Benefits
• Additional Supplemental Insurance (Term Life, Accident & Critical Illness and Voluntary Vision)

Modern Machinery is an Equal Opportunity Employer

• Demonstrate Modern Machinery’s core values and promote the mission and vision of the company.
• Follow all company policies and regulations for safe work procedures and contribute to the achievement of company safety goals.
• Answer multi-line phone system and greet customers (Primary Responsibility).
• Establish, promote, and ensure an outstanding level of customer service to internal and external customers.
• Manage all incoming and outgoing mail.
  • Sort and distribute
• Code Accounts Payable invoices.
• Match invoices with receiving documents.
• Prepare other invoices and account coding to submit for payment approval.
• Process payments from customers.
• Order office supplies for the branch as needed.
• Assist the Sales Department with paperwork and freight.
• Ability to communicate effectively with co-workers.
• Ability to handle extensive projects.

The responsibilities described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Responsibilities, duties, and activities may change at any time with or without notice.

Job Requirement/Skills:

• The individual in this position should be personable, highly motivated, detail oriented with the ability to work in a fast-paced environment.
• Provide exceptional customer service.
• Personal accountability and self-management to prioritize and complete all tasks required of the position.
• Effective verbal and written communication skills.
• Ability to manage relationships both internally and externally.
• Teamwork: cooperate and support others within the branch and the Modern Machinery organization.
• Capable of working with all levels of the organization.

Education/Experience:

• High school diploma required.
• Minimum of 2-3 years of Office/Administrative Assistant experience required.
• Proficient in Microsoft Office products (Outlook, Word, and Excel).
• 10 Key experience is helpful.