Administrative Assistant Reception

TEKsystems; Riverside (CA); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Job summary

TEKsystems is seeking an Administrative Assistant for our Riverside, CA wealth management office. This entry-level role supports two Financial Advisors and one Wealth Associate with front-desk coverage and general administrative tasks.

You will greet clients, manage calls, coordinate scheduling, prepare meeting rooms, handle mail and document archiving, and assist with office communications and events, contributing to a professional client experience.

Qualifications

• Financial services or wealth management office experience.
• Event coordination experience.
• Mailroom and office operations support.
• Conference room management CRM experience.
• Records management and document archiving.

Responsibilities

• Greet and welcome clients, visitors, and walk-in guests.
• Answer, screen, and direct incoming phone calls and messages.
• Manage scheduling, contact lists, and appointment coordination.
• Maintain reception area and conference rooms to ensure readiness for advisor meetings.
• Process incoming and outgoing mail and deliveries.
• Perform administrative duties including filing, copying, scanning, data entry, and document archiving.
• Order and maintain office supplies and equipment.
• Coordinate meeting room logistics and support internal meetings.
• Assist with operational activities, office communications, and client-facing events.
• Complete special projects and additional administrative tasks as assigned.

Skills

Reception

Front desk

Professional phone

Customer service

Scheduling coordination

Organization

Financial services

CRM

Event coordination

Mailroom

Job description

Job Description

The Administrative Assistant serves as the first point of contact for clients and callers, creating a welcoming and professional office environment. This role provides administrative and operational support to two Financial Advisors and one Wealth Associate within a wealth management office located in Riverside, CA.

Key Responsibilities

• Greet and welcome clients, visitors, and walk-in guests.
• Answer, screen, and direct incoming phone calls and messages.
• Manage scheduling, contact lists, and appointment coordination.
• Maintain reception area and conference rooms to ensure readiness for advisor meetings.
• Process incoming and outgoing mail and deliveries.
• Perform administrative duties including filing, copying, scanning, data entry, and document archiving.
• Order and maintain office supplies and equipment.
• Coordinate meeting room logistics and support internal meetings.
• Assist with operational activities, office communications, and client-facing events.
• Complete special projects and additional administrative tasks as assigned.

Office Support Focus Areas

• Front desk coverage Monday through Friday.
• Phone management.
• Client greeting and reception.
• Mail handling and distribution.
• Conference room setup and readiness for advisor meetings.

Skills

reception, front desk, professional phone, customer service, scheduling coordinating, organization, financial services, CRM, event coordination, mailroom

Top Skills Details

reception,front desk,professional phone,customer service,scheduling coordinating,organization

Additional Skills & Qualifications

• Financial services or wealth management office experience
• Event coordination experience
• Mailroom and office operations support
• Conference room management CRM experience
• Records management and document archiving

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Riverside, CA.

Pay And Benefits

The pay range for this position is $26.20 - $27.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Riverside,CA.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.