Administrative Assistant - Reception

The CPR Lady Inc; Irvine (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Competitive Compensation

Career Growth Opportunities

Job summary

The CPR Lady Inc in Irvine, CA is seeking an Administrative Assistant to support office management and front desk operations. You will answer calls, schedule classes, set up classrooms, handle emails, and maintain student records in a team environment.

The ideal candidate is highly organized with strong written and verbal communication, proficient in MS Word, Outlook, and Teams, and able to multitask. Some Saturdays are required.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Previous experience as Administrative Assistant or in a similar role.
• Familiarity with standard office equipment such as printers, and phone lines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Teams.
• Highly organized with excellent time management skills and the ability to prioritize daily, weekly, and monthly tasks.

Responsibilities

• Answer incoming phone calls answering student and instructor questions or routing them to the appropriate person
• Address student scheduling and rescheduling per policy
• Check in students for scheduled classes
• Organize and set up classrooms
• Write emails and use computer databases to manage student data
• Clean and maintain standards set forth
• Maintain an organized filing system
• Have a willingness to learn, and be a team player

Skills

Administrative support

Time management

Customer service

Education

High school diploma or GED

Associate’s degree or admin training

Tools

Microsoft Word

Outlook

Teams

Job description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office management while working in a team environment. Ensuring that all Students, Instructors, and day-to-day front office tasks are completed efficiently. Your responsibilities will include answering phone calls, scheduling, setting classrooms, email correspondence, cleaning restrooms, taking out the trash and vacuuming. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor, must be able to multitask, and have an open schedule Must work some Saturdays.

Responsibilities

• Answer incoming phone calls answering student and instructor questions or routing them to the appropriate person
• Address student scheduling and rescheduling per policy
• Check in students for scheduled classes
• Organize and set up classrooms
• Write emails and use computer databases to manage student data
• Clean and maintain standards set forth
• Maintain an organized filing system
• Have a willingness to learn, and be a team player

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers, and phone lines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Teams
• Highly organized with excellent time management skills and the ability to prioritize daily, weekly, and monthly tasks