Administrative Assistant – Rate Setting & Records

Padmore Global Connections LLC; Indianapolis (IN); On-site; USD 21,000 - 28,000; Full time

Job summary

Padmore Global Connections LLC seeks an IN-DCS-Administrative Assistant to support the Department of Child Services with year-round cost reporting preparation and document management. You will maintain both hard and soft folders, ensure proper attachments in iRate, and verify primary contact details for rate letters.

This onsite contract role requires meticulous record-keeping, coordination with auditors, and periodic research tasks such as revenue verification and time study analysis.

Responsibilities

• Create both hard and soft folders for cost reports and ensure all components (Cost Report, Cost per Day, Personnel, Desk Audit Analysis, Licenses, Vendor Costs) are captured.
• Coordinate with auditors by attaching original cost reports, licenses, and financial documents in iRate attachments.
• Verify the primary contact person details (name, email, address, phone) for rate letters to be sent.
• Address purgatory cost reports by ensuring program assignment and enabling access before year-end queries.
• Roll over and copy prior year budgeted reports into the current year's report as directed by the auditor.
• Conduct or support research tasks (revenue verification, RMS roster relevance, time study analysis) as needed by the auditor.
• Update yearly profit margins via Rate Setting server spreadsheets ahead of provider bulletins.
• Assist in or prepare Q&A checklists for cost reports, including verifying tax rates, TSR allocations, and salary-tier consistency.

Job description

Padmore Global Connections LLC seeks an IN-DCS-Administrative Assistant to support the Department of Child Services with year-round cost reporting preparation and document management. You will maintain both hard and soft folders, ensure proper attachments in iRate, and verify primary contact details for rate letters.

This onsite contract role requires meticulous record-keeping, coordination with auditors, and periodic research tasks such as revenue verification and time study analysis.