Administrative Assistant – Public Service & Policy Support

State of Indiana; Bloomington (IN); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health savings account (HSA)

Pension plan options

Leave policies including parental and休

Job summary

The State of Indiana is seeking an Administrative Assistant to support a program administrator and staff professionals within the Division of Parole Services. The role involves handling a broad range of office tasks, coordinating between departments, and preparing reports and correspondence.

A degree is not required, but a High School Diploma or equivalent with at least 3 years of relevant experience is considered; strong Microsoft Office skills and attention to detail are essential.

Qualifications

• General knowledge of office administrative functions, theories, and principles.
• Working knowledge of research techniques and report composition.
• Working knowledge of the functions of other departments and agencies and their impact on the department.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals to recommend improvements.
• Ability to coordinate the work of the section staff.
• Ability to maintain cooperative work relationships.

Responsibilities

• Provides a wide range of administrative assistance to a department or division of a state agency.
• Acts as liaison between program or department administration, state agencies, and interested parties.
• Provides routine policy interpretation and related decisions to interested parties.
• Researches and prepares various reports for supervisor.
• Prepares and processes correspondence and verbally communicates with the public or other agency representatives; directs incoming correspondence to the appropriate individual.
• Reviews and inspects incoming documents for accuracy, completeness, and compliance with applicable rules; obtains necessary approvals.
• Provides technical guidance and composes manuals for agency personnel.
• Coordinates clerical and administrative functions.

Skills

Office administration

Research techniques

Verbal and written communication

Multitasking

Organizational skills

Microsoft Office Suite

Procedural documentation

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Word

Outlook

Job description

The State of Indiana is seeking an Administrative Assistant to support a program administrator and staff professionals within the Division of Parole Services. The role involves handling a broad range of office tasks, coordinating between departments, and preparing reports and correspondence.

A degree is not required, but a High School Diploma or equivalent with at least 3 years of relevant experience is considered; strong Microsoft Office skills and attention to detail are essential.